What are the responsibilities and job description for the SENIOR OFFICE ASSISTANT position at The University of Texas Rio Grande Valley?
Number of Vacancies
1
Location
Brownsville, Texas
Department
College of Education and P-16 Integration / Teaching and Learning
FTE
1
FLSA
Non-Exempt
Scope of Job
To perform complex clerical duties for a department. Responsible for the performance of clerical duties involving the application of complex work methods and procedures and familiarity with the functions, practices, and policies of an organizational unit to which assigned. Maintains financial data, which includes monthly budget and status reports.
Description of Duties
- Determines work priority within clerical unit, develops and refines routines and schedules.
- Prepares, reviews, and processes departmental records and reports for a major University business function.
- Assigns extended multiple work assignments or projects within established procedures.
- Supervises and engages in various complex records keeping, posting, filing and sorting to departmental records.
- Maintains financial records, including reconciliation of department accounts.
- Prepares and routes routine interdepartmental paperwork.
- Makes travel arrangements and processes related paperwork.
- Creates and maintains filing systems.
- Answers the telephone and acts as a receptionist, answering inquiries or directing them to appropriate personnel.
- May evaluate incoming mail, reports, requisitions, or inquiries, distributing them with instructions to be taken.
- Collects information for the department.
- Records and reports all pertinent information to a superior.
- Composes correspondence, submitting only the most complicated to a superior for handling.
- Inventories and requisitions supplies or equipment.
- May perform other duties as assigned.
Supervision Received
General supervision on complex and unusual assignments.
Supervision Given
May supervise clerical support staff including clerks, work-study employees and temporary direct wage employees.
Required Education
High school diploma or GED.
Preferred Education
Associates degree or related College coursework.
Licenses/Certifications
None.
Required Experience
Three (3) years of office clerical or administrative support experience in an office setting, including experience with accounting transactions.
Preferred Experience
None.
Equipment
Knowledge of use of personal computer, word processing, spreadsheet, and database software. Standard office equipment.
Working Conditions
Needs to be able to successfully perform all required duties. Work is performed primarily in a general office environment. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The role includes availability for work beyond regular office hours, including evenings and weekends, as needed. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley.
Other
Must have excellent interpersonal, organizational, and communication skills.
Physical Capabilities
N/A
Employment Category
Full-Time
Minimum Salary
Commensurate with Experience
Posted Salary
Commensurate with Experience
Position Available Date
08/05/2026
Grant Funded Position
No
If Yes, Provide Grant Expiration Date
Posting Detail Information
EEO Statement
It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.
Special Instructions to Applicants
Dear Applicant,
Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:
Date of Birth
Gender
Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.
If you have any questions, please do not hesitate to contact us at (956) 665-2451 and/or careers@utrgv.edu.
Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:
Date of Birth
Gender
- Ethnicity/Race
Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.
If you have any questions, please do not hesitate to contact us at (956) 665-2451 and/or careers@utrgv.edu.
Additional Information
UTRGV is a distributed location institution and working location is subject to change based on need.
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the VP of Human Resources.
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the VP of Human Resources.