What are the responsibilities and job description for the PAYROLL TECHNICIAN II position at The University of Texas Rio Grande Valley?
Number of Vacancies
1
Location
Rio Grande Valley, Texas
Department
Finance & Fiscal Reporting
FTE
1.0
FLSA
Non-Exempt
Scope of Job
To provide the accounting and advanced technical skills necessary to the function of a payroll department. Responsible for maintaining accurate employee records and the preparation of reports affecting transfers of retirement and other taxing authority funds.
Description of Duties
- Provides customer assistance in regard to payroll-related inquiries as posed from various sources, including personal, telephone, or e-mail. Helps direct customers to appropriate area when not payroll-related.
- Audits and reviews electronic time record activity for hourly employees. Responsibility includes posting Web Time Entry hours for payroll processing. Works with various departments/employees to resolve any inconsistencies/corrective action.
- Audits and reviews electronic time record activity for salaried employees other than faculty. Responsibility includes posting leave absences to update employee leave balances. Works with Academic Affairs to resolve any inconsistencies/corrective action.
- Audits/reviews electronic faculty absence reporting via APEX system. Responsibility includes posting leave reporting to Payroll system to update faculty leave balances.
- Processes, reviews, reconciles, prepares various payroll related disbursements such as retirement funds, employment tax funds, insurance funds, etc.
- Posts journal entries to record disbursement activity.
- Submits routine payroll job to process monthly employee vacation and sick leave accruals and validates results.
- Submits routine payroll jobs and reports to support payroll-related activities.
- Assists in auditing holiday, vacation, and sick leave taken and related accrued leave balances. Performs the payroll exit process regarding employees who are terminating employment with UTRGV.
- Analyzes employee data and initiates vacation settlement processing.
- Audits/validates overtime reporting for payroll processing. Communicates with various personnel to resolve inconsistencies.
- Provides specific assistance to Payroll staff, collecting data necessary for research, follow-up action, and communicating with applicable party(ies).
- Evaluates payroll adjustments in pay or accrued leave and presents findings to Supervisor.
- May assist in payroll related reconciliations.
- May assist in state related reporting activities.
- May assist in tax withholding reviews.
- May provide support to Tax Compliance Office staff.
- May be tasked with special projects and performs other duties as assigned.
- Meets daily, weekly, monthly, and quarterly deadlines.
- Performs other duties as assigned.
Supervision Received
Specific supervision from assigned supervisor.
Supervision Given
May supervise assigned staff.
Required Education
High school diploma or equivalent.
Preferred Education
Business/vocational school training or college course work in accounting or business.
Licenses/Certifications
None.
Required Experience
Two (2) years of payroll experience and/or three (3) years accounting/bookkeeping experience.
Preferred Experience
N/A
Equipment
Use of standard office equipment. Typing/data entry skills and ten key calculator by touch.
Working Conditions
Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work may be required.
Other
Must have excellent interpersonal, analytical, and organizational skills. Must be able to exercise patience and tact in dealing with irate/upset employees. Must be able to stoop and reach to retrieve and replace files and documents. May be able to lift and carry up to 20 pounds unaided. Must have ability to move between offices and buildings.
Physical Capabilities
N/A
Employment Category
Full-Time
Minimum Salary
Commensurate with Experience
Posted Salary
Commensurate with Experience
Position Available Date
11/17/2025
Grant Funded Position
No
If Yes, Provide Grant Expiration Date
Posting Detail Information
EEO Statement
It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.
Special Instructions to Applicants
Dear Applicant,
Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:
Date of Birth
Gender
Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.
If you have any questions, please do not hesitate to contact us at (956) 665-2451 and/or careers@utrgv.edu.
Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:
Date of Birth
Gender
- Ethnicity/Race
Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.
If you have any questions, please do not hesitate to contact us at (956) 665-2451 and/or careers@utrgv.edu.
Additional Information
UTRGV is a distributed location institution and working location is subject to change based on need.
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .
