What are the responsibilities and job description for the Graduate Assistant WS - Office of Faculty Affairs position at The University of Texas Rio Grande Valley?
Posting Details
Title Information
Assistantship Title
Graduate Assistant WS
Job Class Code
10082
FLSA
Exempt
Minimum Qualifications
1. Must be in good academic standing
2. Hold a bachelor's degree or higher appropriate to the area of service
3. Be registered full-time for the respective semester - nine (9) semester credit hours during the fall semester, nine (9) semester credit hours during the spring semester, or three (3) semester credit hours during the summer session or be registered in the required number of semester credit hours to fulfill the only remaining requirements of the degree plan
Position Information
Posting Number
A1474
Working Title
Graduate Assistant WS - Office of Faculty Affairs
Location
Brownsville, Texas
College
N/A
Department
Office of Faculty Affairs
Division
Provost - Academic Affairs
FTE
.5
Scope of Job
We are seeking a detail-oriented WS Graduate Assistant (10082) to provide support with data collection, data mining, reporting, record maintenance, and document management. They will be working closely with the Faculty Systems Manager in the Office of Faculty Affairs. This position plays an important role in helping maintain accurate information, prepare reports, and support departmental operations through organized data handling and analysis. The employee will work with the Watermark system and use Microsoft Excel, Word, PowerPoint, and Adobe PDF tools to compile, review, organize, and present information. The ideal candidate will have strong technical skills, attention to detail, the ability to manage multiple tasks, and the ability to work independently while maintaining a high level of accuracy and confidentiality.
Key Responsibilities
Tentative work schedule: Any time between Monday-Friday 8:00am - 5:00pm (office hours)
Discipline Specific Required Qualifications
Preferred Qualifications
Salary
Number of Vacancies
1
Desired Start Date
09/01/2026
Posting Detail Information
EEO Statement
It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.
Open Date
08/18/2026
Special Instructions to Applicants
Dear Applicant,
Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:
Date of BirthSocial Security Number
GenderEthnicity/Race
Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission.
The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.
Quick Link
https://careers.utrgv.edu/postings/52250
Title Information
Assistantship Title
Graduate Assistant WS
Job Class Code
10082
FLSA
Exempt
Minimum Qualifications
1. Must be in good academic standing
2. Hold a bachelor's degree or higher appropriate to the area of service
3. Be registered full-time for the respective semester - nine (9) semester credit hours during the fall semester, nine (9) semester credit hours during the spring semester, or three (3) semester credit hours during the summer session or be registered in the required number of semester credit hours to fulfill the only remaining requirements of the degree plan
Position Information
Posting Number
A1474
Working Title
Graduate Assistant WS - Office of Faculty Affairs
Location
Brownsville, Texas
College
N/A
Department
Office of Faculty Affairs
Division
Provost - Academic Affairs
FTE
.5
Scope of Job
We are seeking a detail-oriented WS Graduate Assistant (10082) to provide support with data collection, data mining, reporting, record maintenance, and document management. They will be working closely with the Faculty Systems Manager in the Office of Faculty Affairs. This position plays an important role in helping maintain accurate information, prepare reports, and support departmental operations through organized data handling and analysis. The employee will work with the Watermark system and use Microsoft Excel, Word, PowerPoint, and Adobe PDF tools to compile, review, organize, and present information. The ideal candidate will have strong technical skills, attention to detail, the ability to manage multiple tasks, and the ability to work independently while maintaining a high level of accuracy and confidentiality.
Key Responsibilities
- Use the Watermark system to enter, update, maintain, audit, and retrieve information needed for departmental reporting, tracking, and operational support.
- Create, maintain, and update spreadsheets, reports, summaries, and presentations using Microsoft Excel, Word, and PowerPoint.
- Use Excel functions such as sorting, filtering, formulas, and data organization techniques to support analysis and reporting needs.
- Prepare, organize, merge, edit, and manage PDF files and supporting documentation using Adobe PDF tools.
- Compile information for recurring reports, audits, special projects, and requests from leadership or department staff.
- maintain organized electronic files and documentation to support record retention, easy retrieval, and efficient workflow processes.
- communicate with team members and stakeholders as needed to clarify information, gather missing details, and support project completion.
- provide general administrative and technical support related to data processing, reporting, and document preparation.
Tentative work schedule: Any time between Monday-Friday 8:00am - 5:00pm (office hours)
Discipline Specific Required Qualifications
- Must be admitted to a graduate degree program.
- Must be in good academic standing.
- Be registered full-time for the respective semester-nine (9) semester credit hours during the fall semester, nine (9) semester credit hours during the spring semester, three (3) semester credit hours during the summer session-or be registered in the required number of semester credit hours to fulfill the only remaining requirements of the degree plan.
- Must be Workstudy eligible.
- Experience using the Watermark system for data entry, reporting, tracking, or record management.
- Proficiency in Microsoft Excel, Word, and PowerPoint.
- Experience using Adobe PDF tools to create, edit, combine, and manage documents.
- Demonstrated experience with data entry, data mining, reporting, or document management.
- Strong attention to detail and accuracy.
- Ability to handle confidential information with professionalism and discretion.
Preferred Qualifications
Salary
Number of Vacancies
1
Desired Start Date
09/01/2026
Posting Detail Information
EEO Statement
It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.
Open Date
08/18/2026
Special Instructions to Applicants
Dear Applicant,
Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:
Date of BirthSocial Security Number
GenderEthnicity/Race
Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission.
The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.
Quick Link
https://careers.utrgv.edu/postings/52250