What are the responsibilities and job description for the Grants Administrator, ASG IV (Galveston) position at The University of Texas Medical Branch?
Minimum Qualifications:
Bachelor's degree or equivalent and five years related experience in research financial management.
Job Description:
The Grants Administrator serves as the primary source of expertise, training, and education in matters relating to government regulation of externally funded research to all research faculty and staff on behalf of Department Administration.
Job Duties:
Commensurate with experience.
EQUAL EMPLOYMENT OPPORTUNITY:
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.
Primary Location
United States-Texas-Galveston
Work Locations
0346 - Research Building 6
Job
Business, Managerial & FinanceRegular
Shift
Standard
Employee Status
Manager
Job Level
Day Shift
Job Posting
Jun 3, 2026, 9:46:31 AM
Bachelor's degree or equivalent and five years related experience in research financial management.
Job Description:
The Grants Administrator serves as the primary source of expertise, training, and education in matters relating to government regulation of externally funded research to all research faculty and staff on behalf of Department Administration.
Job Duties:
- Coordinate and monitor research activities and procedures to ensure compliance with appropriate regulations relating to grants and contracts.
- Process HCM funding forms and oversee time and effort reports for research faculty and staff. Responsible for oversight of effort reporting on research accounts.
- Ensure cost sharing is properly federal, state, and institutional policies. Monitor and analyze fiscal controls and troubleshoot issues and/or problems on accounts - project. Meet with Principal Investigators within the departments to facilitate and support their research endeavors.
- Advise Departmental Administrator, Principal Investigators, and staff on fiscal responsibilities and project timelines. Oversee and reconcile revenue and AIR balances on accounts monthly. (perform financial audits at fiscal year end and project period end to ensure proper close-out of all accounts')
- Perform complex accounting assignments and financial analysis, in a busy, highly functional environment.
- Create special ad hoc reports using various system application tables; HCM, FMS, Grants, Hyperion, and ECRT; data extractions are used for the development of statistical analysis.
- Interpret and understand institutional financial systems and develop reports to utilize the data to perform statistical analysis and assess expense and revenue trends related to Restricted (grant/contracts), E&G, MSRDP, and Other Designated accounts.
- Provide financial information which enables senior management to make informed long-term and short-term decisions.
- Perform and oversee fiscal adherence to multiple fund groups in all departments and centers.
- Assist PI’s for their Post-Award activities, for example, but not limited to: RPPRs, NCE, and Managing subaward RPPRs, Unobligated balances, Effort Reporting.
- Managing all incoming and outgoing subawards and collaborating with external sponsors to comply with subaward procedures.
- Review and approve departmental purchase orders, requisitions, travel reimbursements, expense and budget pool transfers.
- Resolve outstanding encumbrance issues.
- Assists with the development and financial management of departmental budgets during budget planning.
- Work with administration on revenue projections for both clinical and grant-related revenue.
- Assist in the loading and reconciliation of the final approved budget by the SOM.
- Assist with the development of the training of staff for best business practices related to clearing encumbrances, reconciliations, etc.
- Excel, Access, PeopleSoft applications (HCM, FMS, and Grants), Hyperion and DSS are critical for success in this position.
- Incumbent should be a highly motivated individual.
- Multi-tasking is a crucial skill in this position.
- Individual expected to possess leadership abilities and be able to work in a confidential manner when dealing with employees and other sensitive issues.
Commensurate with experience.
EQUAL EMPLOYMENT OPPORTUNITY:
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.
Primary Location
United States-Texas-Galveston
Work Locations
0346 - Research Building 6
Job
Business, Managerial & FinanceRegular
Shift
Standard
Employee Status
Manager
Job Level
Day Shift
Job Posting
Jun 3, 2026, 9:46:31 AM