Marine Science Coordinator

Job Posting Title:

Marine Science Coordinator

Hiring Department:

Department of Marine Science

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Non-Exempt

Earliest Start Date:

Apr 30, 2026

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

The Marine Science Institute is a University of Texas at Austin College of Natural Sciences satellite campus located in Port Aransas, TX. Our goal is to find a like-minded professional who will support Marine Science Institute operations at the Austin Campus.

The purpose of this role is to coordinate all Marine Science Institute operations conducted at the Austin campus. Will act as liaison for the connectivity of the Marine Science Institute programs and the coursework offered at the Austin Campus. Will play an integral role in the coordination of Teaching Assistant (TA) and Undergraduate Teaching Assistant (UGTA) assignments and work duties.

Responsibilities

• Administrative support
• Coordinates with the Marine Science Institute’s graduate/undergraduate program coordinator(s), Registrar’s office, and relevant faculty members to review course scheduling and to reserve classrooms in Austin. Assists with various academic functions such as course scheduling, registration, CES, FaSET, final exams and grade reporting.
• Collaborates remotely and in-person with instructors from the Marine Science Institute and Biology Instructional Office to screen, hire, and place TAs and UGTAs into appropriate assistantships for multiple classes in relation to the needs of each department and student availability.
• Oversees general Marine Science Institute administrative operations at the Austin campus including inventory of all lab equipment/office supplies and buying replacements as necessary. Serve as Key Signature Authority to issue keys for lab/office spaces
• Acts as department representative in university meetings and other outreach programs as needed. Attends university meetings and act as departmental representative as needed
• Course support
• Leads TAs and UGTAs in laboratory session procedures for Introduction to Oceanography (MNS 307). Provides weekly guidance on lab procedures and occasionally attends sessions to monitor, evaluate TAs, and re-direct as necessary.
• Assembles and arranges laboratory equipment for weekly lab sessions MNS 307 in collaboration with instructor. Works closely with MNS 307/308 instructor to support instructional operations as needed.
• Collaborates with the Marine Science Institute to coordinate logistics for MNS 120L, and other courses that require travel to Port Aransas.
• Reviews, innovates, and adjusts established course lab manual, TA and UGTA instructional policies and procedures for MNS 307, MNS 308, MNS 320, MNS 120L and other courses as necessary.
• Other support
• Provides mentorship and support to students in both work-related duties and as a general advisor. Connects students with other departmental resources as needed. Assists students with Study Abroad logistics in collaboration with instructors and CNS Experiential Learning. Assists with Marine Science Club. Work with MSI IT to keep distance classroom connected and running properly
• Assist with script and article coordination for Science and the Sea education initiative. Review, fact-check, and find images for all articles and episodes. Maintain content on the website
  
  
  

Required Qualifications

• Bachelor’s degree in Science or a related field from an accredited four-year college or university.
• 1 or more years’ experience working with laboratory equipment.
• Ability to take initiative and troubleshoot challenges with very little supervision.
• 1 year of relevant administrative experience.
• Must have proficiency in computer software applications.
• Must have excellent oral and written communication skills.
  
  
  

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master’s degree in Science or a related field from an accredited four-year college or university.
• 2 or more years’ experience working in a university or higher education environment
• 5 or more years working in an administrative role within a university or higher education environment.
  
  
  

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range

$45,500 depending on qualifications

Working Conditions

• Frequently works in office and laboratory environment.
• Frequent physical activity including bending, kneeling, twisting, turning, climbing, lifting, carrying, and pushing laboratory equipment in preparing laboratory for course activities. 
• Manual dexterity sufficient to reach, handle items, and work with fingers.
  
  
  

Work Shift

• Monday-Friday
• Occasional overtime work may be required during peak periods and events.
  
  
  

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest
  
  
  

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.