Human Resource Coordinator

Job Posting Title:

Human Resource Coordinator

Hiring Department:

Marine Science Institute

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt from FLSA

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

PORT ARANSAS, TX

Job Details:

General Notes

This is a full-time, on-site position located in Port Aransas, Texas. Remote work is not available. Must be eligible to work in the U.S. on a full-time basis for any employer without sponsorship.

Purpose

The Marine Science Institute is looking for a Human Resources professional to serve it’s exceptional staff and students. If you are an organized, positive, people-oriented professional, we’d love to hear from you!

The Marine Science Institute is a University of Texas at Austin Department of Natural Sciences satellite campus located in Port Aransas, TX, and notably the most significant marine science research facility on the Texas coast. UTMSI is internationally recognized for its academic programs and research. Our goal is to find a like-minded professional who will support Marine Science Institute operations at the Austin Campus.

UTMSI provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities.
• Tuition assistance
• Expansive employee discount program including athletic tickets
• For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards .
  
  
  

Security sensitive; Hiring decision contingent upon applicant clearing a security background check. Applications will be reviewed online.

Responsibilities

• Ensures compliance with all applicable human resources laws and University policies. Models highest standards of professional behavior and respect for all. Ensures security of sensitive, confidential personnel information and follows University and state of Texas guidelines for record management and retention.
• Processes and coordinates timely and accurately business processes in Workday, which includes recruiting, human capital management, time and absence, visas, benefits. Monitors workflow and approvals to ensure all are paid timely, accurately, and have their HR needs meet.
• Works with supervisors in hiring and recruitment activities including consulting on titles, job postings and position descriptions, compensation and hiring decisions. Oversees the completion of on boarding of new employees, including orientation of the departments policies and practices.
• Assist employees with Leave & Benefits policies (FMLA, SLP, Short term disability Insurance) & Retirement. Coordinate with Benefits and Leave Management Specialist. Monitors timely & accurate submission of time sheets.
• Work with supervisors on performance management concerns and flexible work arrangement agreement approvals.
• Liaison with International Office. Process Visas for new employees & students. Draft visa support letter and get Chair signature. Complete departmental worksheets and submit to International Office. Extend, modify, or renew employee work authorizations and visa status. Process petition and application for permanent residency to the International Office. Attend training sessions periodically to stay current on visa processes.
• Processes faculty academic & summer assignments. Assist faculty with retirement process including health insurance and relevant retirement options. Liaison between retiring faculty and UT HR.
• Run weekly and monthly workday reports to address business needs and financial reports to assist Assistant Director with forecasting needs
• Consults and collaborates with Assistant Director and College of Natural Sciences Dean's office, central Human Resources, Payroll Services, and Workday Operational Support as needed as it relates to all areas of Human Capital Management.
• Works with the Assistant Director and College of Natural Sciences Dean's office to promote a healthy workplace through the development of, or identification of, wellness, training, and professional development opportunities and staff recognition for employees at all levels. Responsible for monitoring programs and trainings.
• Other duties as assigned
  
  
  

Required Qualifications

• Bachelor’s degree from an accredited college or university.
• One year of experience performing administrative functions
• Proven ability to exercise independent judgment; ability to exercise discretion, tact and diplomacy, ability to respond effectively within assigned deadlines; and excellent analytical and technical skills.
• Advanced proficiency in Microsoft Office software, such as Outlook, Word, Excel, PowerPoint.
• Ability to work efficiently and flexibly in a fast-paced environment with minimal guidance.
• Excellent verbal and written communication skills with proven ability to effectively communicate with all levels of management and respond to staff tactfully, clearly and concisely.
• Outstanding organizational and time-management skills.
• Professional demeanor with tact and respect at all times.
• Ability to address individuals and information with a high degree of sensitivity and confidentiality in various situations.
  
  
  

Preferred Qualifications

• Experience working in a higher education or public service organization.
• Working knowledge of the employee management system, Workday.
• Experience in human resource functions.
  
  
  

Salary Range

$50,000 depending on qualifications

Working Conditions

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
  
  
  

Required Materials

• Resume/CV
• 3 work reference with contact information
• Letter of Interest
  
  
  

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.