What are the responsibilities and job description for the Grants & Contracts Specialist - Office of the Associate Dean for Research position at The University of Texas at Austin?
Job Posting Title:
Grants & Contracts Specialist - Office of the Associate Dean for Research
Office of the Associate Dean for Research
All Applicants
40
Exempt from FLSA
Jul 20, 2026
Expected to Continue Until Jul 31, 2027
UT MAIN CAMPUS
General Notes
This is a grant-funded position and reassignment will be based upon performance, progress toward research goals and continuation of funding. Must be authorized to work in the United States on a full-time basis for any employer without sponsorship. Ability to work remotely within the state of Texas.
Purpose
This position will provide both pre- and post-award grants and contracts services to various principal investigators within the Office of the Associate Dean for Research at the School for Social Work.
Responsibilities
Bachelor's Degree in business or public administration, social sciences, or technical/scientific field with at least 3 years of experience in the preparation, processing, and negotiation of research grant and contract proposals. Ability to work in a fast-paced, high-volume, deadline driven research office. Excellent verbal and written communication skills. Excellent time-management skills. Experience in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Values the contributions of others in the work environment. Ability to work with faculty, staff, and students from various backgrounds. Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Master's Degree in business or public administration, social sciences, or technical/scientific field with at least 3 years of experience in managing research accounts in a university setting. Experience with account management at UT-Austin, including knowledge of *DEFINE, Workday, Research Management System (RMS) and University of Texas Research Management System (UTRMS), Financial Resource Management System (FRMS), Point Plus, Zoom and Cognos. One year of supervisory experience. Experience submitting grant proposals and processing contracts. Experience in Pre-Award Grant processing. Certified Research Administrator. Advanced experience with Excel.
Salary Range
$60,000 - $65,000 - depending on qualifications
Working Conditions
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Grants & Contracts Specialist - Office of the Associate Dean for Research
Office of the Associate Dean for Research
All Applicants
40
Exempt from FLSA
Jul 20, 2026
Expected to Continue Until Jul 31, 2027
UT MAIN CAMPUS
General Notes
This is a grant-funded position and reassignment will be based upon performance, progress toward research goals and continuation of funding. Must be authorized to work in the United States on a full-time basis for any employer without sponsorship. Ability to work remotely within the state of Texas.
Purpose
This position will provide both pre- and post-award grants and contracts services to various principal investigators within the Office of the Associate Dean for Research at the School for Social Work.
Responsibilities
- Manage budgeting, contract compliance, financial reporting, and business operations for research and training accounts within the School of Social Work. Coordinate with the Office of Sponsored Projects (OSP) on billing and other post-award financial matters.
- Coordinate, monitor, and review account expenditures. Answer inquiries regarding account balances, salary projections, and allowable purchases.
- Support the development and submission of competitive grant proposals. Assist with budget preparation, proposal narratives, document uploads, and review of sponsor and university requirements to ensure timely and compliant submissions.
- Coordinate the submission and processing of contracts and subcontracts through the Office of Sponsored Projects (OSP), including amendments, renewals, and associated documentation.
- Other duties as assigned.
Bachelor's Degree in business or public administration, social sciences, or technical/scientific field with at least 3 years of experience in the preparation, processing, and negotiation of research grant and contract proposals. Ability to work in a fast-paced, high-volume, deadline driven research office. Excellent verbal and written communication skills. Excellent time-management skills. Experience in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Values the contributions of others in the work environment. Ability to work with faculty, staff, and students from various backgrounds. Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Master's Degree in business or public administration, social sciences, or technical/scientific field with at least 3 years of experience in managing research accounts in a university setting. Experience with account management at UT-Austin, including knowledge of *DEFINE, Workday, Research Management System (RMS) and University of Texas Research Management System (UTRMS), Financial Resource Management System (FRMS), Point Plus, Zoom and Cognos. One year of supervisory experience. Experience submitting grant proposals and processing contracts. Experience in Pre-Award Grant processing. Certified Research Administrator. Advanced experience with Excel.
Salary Range
$60,000 - $65,000 - depending on qualifications
Working Conditions
- May work around standard office conditions
- Repetitive use of a keyboard at a workstation
- M-F, Flexible between 8am-6pm
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
- E-Verify Poster (English and Spanish) [PDF]
- Right to Work Poster (English) [PDF]
- Right to Work Poster (Spanish) [PDF]
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Salary : $60,000 - $65,000