Grants and Contracts Specialist, College of Fine Arts

Job Posting Title:

Grants and Contracts Specialist, College of Fine Arts

Hiring Department:

College of Fine Arts

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

The College of Fine Arts is the college of creativity at The University of Texas at Austin—a home for artists, performers, designers, scholars, educators, makers and creatives ready to change the world.

Benefits package:

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays
• Other services and perks.
  
  
  

This job description may not contain all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply.

Purpose

To support grant proposal and award efforts within the College of Fine Arts by researching grant opportunities, coordinating the pre-award between faculty and other stakeholders, providing informed, subject matter knowledge, and reporting on faculty research projects.

Responsibilities

• Pre-Award: Learn the research agendas of the faculty members in the college. Identify funding opportunities that may help those faculty meet their research goals and encourage those faculty members to apply. Guide faculty members and other researchers in the preparation and submission of new, transfer, competitive renewal, and competitive continuations grant and contract proposals to a sponsoring agency, company, or foundation. Research all aspects of the submission process for each application for each sponsor. Maintain continuous communication with the sponsor and researcher to make updates and adjustments as needed. Create and establish a detailed proposal budget and budget justification. Review and update proposal documentation as needed. Create and update required forms throughout the proposal process.
• Post-Award: Monitor and liaise between researcher and the Office of Sponsored Projects (OSP) for compliance purposes. Manage unfunded agreements and create required transactions as needed. Aid researchers with all award transitions, questions, and clarifications as needed. Prepare and coordinate subaward agreements and subaward agreement monitoring under sponsored projects. Schedule and coordinate award stakeholder meetings. Request credit, spend available, and account adjustments that require award team review in UTRMS. Process expenditures on the grant account including purchase orders and payment vouchers. Provide financial reports that align with grant and contract deadlines and on an ad hoc basis.
• Grow Research Capacity: In collaboration with the Office for Faculty Advancement team, prepare training, guidance, and informational materials for faculty and staff on sponsored research and provide sponsor, university, and other regulation updates to faculty as needed. Research and distribute grant opportunities. Attend conferences, presentations, and related campus organizations for research administration topics to stay abreast of new rules and trends in research administration.
• Reporting: Under direction of supervisor, track major research accolades received by faculty (i.e. membership in national societies, major competitive awards and fellowships received, etc.) and their major research outputs (e.g. monographs, gallery and museum exhibitions, performances, etc.). Prepare research grant and output reporting for faculty administrators as needed.
  
  
  

Required Qualifications

• Bachelor’s Degree
• Three years’ experience in preparation, processing, and/or negotiation of grant and contract proposals and awards.
• Demonstrated ability to administer and communicate best practices and policies
• Familiarity with Microsoft Excel or other financial reporting tool
• Required Competencies:
• Initiative
• Teamwork
• Effective Communications: specifically, writing and editing - advanced ability to tailor to program terms of grant proposal.
• Accuracy and Attention to Detail
• Tolerance for Ambiguity and Stress
• Decision Making and Critical Thinking
• Growth and Development Mindset
  
  
  

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Some pre- and post-award experience.
• Experience/background in the arts or humanities.
• Experience with UT Austin financial (DEFINE, FRMS), human resources (Workday), and/or research grant (RMS, PiVOT) systems.
• Experience with one or more grant submission portal (e.g. Cayuse, grants.gov).
• Familiarity with UT Austin.
  
  
  

Salary Range

$51,000 , depending on qualifications

Working Conditions

• Prolonged screen time
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity.
  
  
  

Work Shift

• 5 days in-office for at least first 45 days of employment. 3-days minimum in office after new in position period ends.
  
  
  

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest
  
  
  

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.