Graduate Program Coordinator, Communication Studies, Moody College of Communication

Job Posting Title:

Graduate Program Coordinator, Communication Studies, Moody College of Communication

Hiring Department:

Moody College of Communication

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Non-Exempt from FLSA

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

Purpose

The Graduate Program Coordinator will provide comprehensive student-facing and administrative support for the Communication Studies Option III master’s and graduate stackable certificates. This role serves as a primary point of contact for students and applicants, ensuring the effective delivery of graduate programs from admissions through graduation.

Responsibilities

Recruitment and Admissions

• Serve as first point of contact for prospective students, hosting regular information sessions and in-person visits. Ensure smooth student life-cycle transitions from prospective to applicant and from applicant to enrollee.
• Facilitate application review process each semester including application tracking, communication with applicants, and admissions committee coordination
• Collaborate with admissions partners across campus
• Represent the program at Grad Fair and other recruitment events as needed
  
  
  

Advising and Student Experience

• Provide student-facing representation of the program including, but not limited to, guidance on degree requirements, registration, tuition, financial aid, graduation, and university policies and resources.
• Process student requests requiring coordination with other campus partners (Graduate Dean’s office, Texas Global, Veteran and Military Affiliated Services, etc.)
• Keep students informed of the campus resources for career support, coordinating with those offices as needed
• Plan and execute student events such as orientations, end-of-semester celebrations, and graduation receptions.
  
  
  

Program Administration

• Manage curriculum administration, including course inventory maintenance, catalog updates, annual handbook updates, and other required submissions.
• Assist Director of Graduate Programs with course scheduling, faculty offer letters, and preparing resources for instructors
• Maintain program documentation and accurate records on students and alumni of the program
• Coordinate with program staff on tuition bills and collection
• Maintain program websites
• Other related functions as assigned
  
  
  

Required Qualifications

• Bachelor’s Degree and 5 years’ experience working with college students in an administrative or advising capacity
• Strong interpersonal and communication skills, both written and verbal
• Strong organizational, time-management, and problem-solving skills
• Proficiency with Microsoft Office
• Competencies: Decision Making, Critical thinking, Service Excellence
  
  
  

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience working with graduate student programs
• Familiarity with the University of Texas at Austin academic policies
• Prior experience with the University of Texas at Austin systems such as *DEFINE, Slate, EASI, etc.
  
  
  

Salary Range

$55,000 depending on qualifications

Working Conditions

• Typical Office Environment
• Flexible Work Arrangement with 1 work from home day allowed
  
  
  

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest
  
  
  

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.