Campus Registrar

Job Posting Title:

Campus Registrar

Hiring Department:

University of Texas Charter School

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Non-Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue Until Jul 31, 2027

Location:

AUSTIN, TX

Job Details:

General Notes

You will make a difference!

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of students and colleagues. If you’re the type of person that wants to know your work has meaning and impact, you’ll love working in the UT Charter School System. UT Austin provides an outstanding benefits package including but not limited to:

• Salaries that are highly competitive with the local ISD
• Eligibility for annual merit-based permanent salary increases
• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Paid sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin’s libraries and museums with staff ID card
• For more details, please see: https://hr.utexas.edu/prospective/benefits
  
  
  

This is a termed position through July 31, 2027 and continuation of the position is dependent on student enrollment numbers. Start date is August 1 ,2026. The University of Texas-University Charter School is a public charter school and follows all state and federal regulations for public school services. The University of Texas-University Charter School is a part of the University of Texas at Austin’s College of Education.

Purpose

Serve as a campus registrar.

Responsibilities

• Enroll and withdraw students in accordance with UT-UCS and TEA policies. Enter student demographic and PEIMS data; special program start and end dates; grade level changes. Enter principal approved student schedules and make principal approved schedule changes as needed.
• Obtain all general education and special education records for transfer students in a timely manner. Fulfill record requests through TREX. Fulfill record requests for out-of-state transfer students in a timely manner.
• Scan special education records from prior schools into ESPED and identify each document with proper labels.
• Verify and enter attendance daily in student management software. Generate attendance reports to reconcile attendance weekly. Communicate with residential facility regarding student absences and tardies.
• Produce and mail three week progress reports and six week report cards. Create and maintain electronic and paper student cumulative records. Maintain appropriate confidentiality concerning student records.
• Generate PEIMS reports and verify data for accuracy.
• Answer and route phone calls. Take messages when required. Distribute incoming mail to faculty and staff. Perform additional duties and accept other responsibilities as assigned.
  
  
  

Required Qualifications

High School diploma or its recognized equivalent and three years related clerical experience. Additional education may substitute for clerical experience. Experienced and highly proficient in the use of computer software systems and scanners. Demonstrated ability to enter extensive and detailed data accurately with attention to detail; demonstrated ability to work independently with minimum supervision and with frequent interruptions; ability to work under tight deadlines; demonstrated ability to communicate orally and in writing; excellent organization, communication, public relations and interpersonal skills. Ability to exercise good judgment in making decisions. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience working with Texas K-12 student records. Experience working in a fast paced school office setting.

Salary Range

$40,000 depending on qualifications

Working Conditions

May work around standard office conditions

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest
  
  
  

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.