Assistant Director, Office of Distinguished and Postgraduate Scholarships

Job Posting Title:

Assistant Director, Office of Distinguished and Postgraduate Scholarships

Hiring Department:

Academic Affairs

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt

Earliest Start Date:

Jun 01, 2026

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

Reporting to the Director of the Office of Distinguished and Postgraduate Scholarships (ODPS), the Assistant Director helps to provide leadership and effective department administration via strategic advising, coordination, and outreach. This role integrates student support, faculty and foundation engagement, and program administration to strengthen applicant preparation, institutional nominations, and award outcomes.

Responsibilities

• Serves as the main point of contact for students. Advises students on relevant prestigious postbaccalaureate fellowship opportunities; provides coaching on application processes and development. Coaches students on their potential interviews.
• Organizes and serves on nomination committees for prestigious awards. Assists in the writing of endorsement letters for fellowships, and coordinates reference letters provided by faculty mentors.
• Plans events and related activities needed to recruit applicants. Coordinates information sessions and workshops for scholarship applicants and potential applicants.
• Provides effective and timely administration and tracking of applications and nominations for nationally competitive fellowships, scholarships, and grants. Assists in program assessment efforts.
• Maintains communications efforts for university-wide outreach and recruitment. Fosters relationships with faculty and staff across the university. Develops and distributes promotional materials.
• Acts as a liaison and catalyst in building and maintaining productive and effective relationships with fellowship foundations and other sponsoring entities.
• Other duties as assigned.
  
  
  

Required Qualifications

• Master’s degree and a minimum of three years of related experience. Experience working with university students on academic enrichment projects (e.g. undergraduate research). Experience advising students on postgraduate options and opportunities, especially as they relate to education beyond the baccalaureate degree. Experience coordinating fellowship applications and related materials for students. Experience coordinating and running training, workshops, and other events. Demonstrated ability to write and make presentations effectively. Demonstrated ability to take initiative, and work independently and collaboratively. Must be capable of working collegially with faculty, staff, and students within a university setting. Experience with MS Office Suite, website/listserv/social media maintenance; familiarity with student information systems (SIS), learning management systems (LMS) and related databases.
  
  
  

Equivalent combination or substitution of relevant education and experience may be substituted as appropriate

Preferred Qualifications

Ph.D. Classroom teaching experience. Adept at learning new software and troubleshooting. Familiarity with wide range of disciplines and high-skilled career paths.

Salary Range

$82,000 depending on qualifications

Working Conditions

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
• General office conditions with the majority of time spent in contact with students, other staff, faculty and parents.
• Some evening and weekend work.
  
  
  

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest
  
  
  

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.