What are the responsibilities and job description for the Administrative Assistant I position at The University of Texas at Arlington?
Job Summary
The Administrative Assistant I provides general administrative support to a business or academic unit under general supervision. Performs various routine administrative duties daily. Requires a broad understanding of organizational operations and procedures. May handle confidential and sensitive material.
Minimum Qualifications
The Administrative Assistant I provides general administrative support to a business or academic unit under general supervision. Performs various routine administrative duties daily. Requires a broad understanding of organizational operations and procedures. May handle confidential and sensitive material.
Minimum Qualifications
- High school diploma or equivalent.
- Two (2) years of experience providing secretarial or administrative support or equivalent work experience.
- Bachelor’s degree in Communication, General Studies, or Business.
- Experience with department budgets.
- Experience processing basic financial transactions.
- Experience with PeopleSoft.
- Experience with University of Texas at Arlington policies and procedures.
- Addresses and resolves routine problems within the business or academic unit; apply internal and external policies and procedures during the resolution of problems.
- Serves as a liaison between the business or academic unit and internal and external clients.
- Creates routine correspondence (i.e., letters, emails, course syllabi etc.); submits e-forms; maintains files and records.
- Manages and maintains department and/or manager’s calendars; organizes schedules and meetings.
- Coordinates travel arrangements and prepares expense vouchers and expense reimbursements.
- May perform one or more of the following: reconcile departmental financial accounts; review and approve financial transactions including vouchers, deposits, transfer of funds, and reconciliation of Procard account.
- May perform one or more of the following: act as timekeeper, maintain employee records, track annual appointments for the business or academic unit, etc.
- Performs other duties assigned.