Advancement Assistant III

Job Description

The University of Tennessee Foundation, Inc (UTFI) invites applications and nominations to fill the position of Advancement Assistant III for the UC Foundation. Reporting to the Assistant Director of Advancement, the Advancement Assistant III is responsible for supporting advancement operations through accurate data entry, event tracking, and gift documentation management.

Responsibilities

Job responsibilities include, but are not limited to:

Data and Records Management: Support event registration and attendance tracking and related processes, including constituent lookups, spreadsheet organization, and use of templates to ensure accurate data uploads. Maintain and update biographic and demographic constituent records, and assist with updating and organizing fund/designation data and confidentiality form tracking to ensure accurate and well-documented records.

Gift Processing and Donor Support: Assist with gift processing during peak periods, donor segmentation, list pulls, and receipting and pledge reminders. Respond to donor inquiries via email, phone, or mail in a timely and professional manner.

Systems and Process Management: Support system testing, validation, and special projects such as naming convention standardization and historical record cleanup. Assist in developing and maintaining standard operating procedures for recurring tasks and ad hoc requests.

Qualifications

Required Education and Experience

The candidate who fills the Advancement Assistant III position is required to have:

• High School degree or equivalent
• 1 years of data entry experience, including regular use of Microsoft Excel
• Strong attention to details and accuracy
• Ability to manage multiple tasks and meet deadlines
• Basic understanding of data organization and record maintenance
  
  

A valid driver’s license with an acceptable driving record is required due to travel responsibilities of the position. UTFI reserves the right to consider all appropriate circumstances. In general, any significant driving offense less than 12 months old will eliminate the application from consideration for the position.

Preferred Education And Experience

In addition to meeting the required qualifications, the preferred candidate will have:

• Experience working with databases and systems, like Salesforce or similar donor databases
• Familiarity with nonprofit or higher education fundraising environments
• Experience supporting gift processing or advancement services operations
  
  

Application Process: Priority will be given to applications received on or before April 15th via our DASH application system. Applications must include a completed candidate profile and resume. Candidates selected to move forward in the evaluation process will be asked to provide contact information for three professional references. References will not be contacted without explicit permission of the candidate.

When determining minimum qualifications, only information entered into the candidate profile can be considered. Please ensure your candidate profile is completed in its entirety as it relates to qualifying education/work experience.

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment visa status.

Questions about the search may be directed to hr@utfi.org .

Target Start Date: May/June 2026

Benefits: The Foundation’s greatest asset is our team. Foundation employees are eligible for a comprehensive suite of benefits that includes:

• Generous paid leave , accruing up to 12 days of vacation and 12 days of sick leave annually, plus 14 paid holidays and administrative closing days
• Education benefits for employees and their dependents at UT System campuses
• Retirement and deferred compensation plans, including 401(k), 403(b), etc.
• Comprehensive medical, dental, and vision insurance plans
• Employee discounts to attractions, services, and goods
  
  

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The Foundation:  The University of Tennessee Foundation, Inc. is a not-for-profit 501(c)3 organization that serves as the preferred channel for private contributions benefiting students and faculty within the UT System. With a vision of being one of the top-performing advancement organizations in higher education, UTFI is committed to enhancing the educational landscape across the University of Tennessee campuses.

The University of Tennessee at Chattanooga is a national model for metropolitan universities. In collaboration with our many regional partners, we offer an experiential learning environment with outstanding teaching scholars in bachelor's, master's and doctoral programs. UTC is the campus of choice for over 11,350 students. Our four colleges offer over 55 bachelor's programs with 128 program concentrations. Our graduate school offers over 50 master's programs with 45 program concentrations and five doctoral degrees with six program concentrations. UTC educates our students for success in a global society at a reasonable rate.

The UT System: The University of Tennessee System is comprised of campuses at Knoxville, Chattanooga, Pulaski, Martin and the Health Science Center at Memphis; the Institute of Agriculture; and the Institute for Public Service.

The University of Tennessee Foundation, Inc. is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, genetic information, veteran status, and parental status, or any other characteristic protected by federal or state law.