What are the responsibilities and job description for the Administrative Associate, Dean's Office, Gary W. Rollins College of Business - UT Chattanooga position at The University of Tennessee at Chattanooga?
Job Description
The Administrative Associate provides critical organizational and operational support to the Dean’s Office and serves as a key first point of contact for visitors, faculty, staff, and community partners. This role supports a wide range of financial, human resources, and administrative functions, ensuring the efficient daily operations of the College of Business.
The position plays an essential role in maintaining office operations, coordinating projects and events, supporting leadership, and ensuring compliance with university policies and procedures.
Responsibilities
Financial & Operational Support
Application review will begin on July 1, 2026, and continue until the position is filled. Priority consideration will be given to applications received by the review date.
To be fully considered for the position, please submit a resume and cover letter with your online application.
Required
QUALIFICATIONS
The University of Tennessee at Chattanooga is in the heart of one of Tennessee’s largest and most dynamic cities. As a national model for metropolitan universities, UTC collaborates with its many regional partners to offer an experiential learning environment with outstanding teaching scholars in 128 undergraduate degree programs and 55 graduate programs—at both the master's and doctoral levels. UTC and Chattanooga—nationally recognized for its downtown redevelopment and wealth of outdoor recreation—are inextricably linked, and the University is central to the workforce and economic development efforts of the region and the state.
Colleges of Arts and Sciences; Business; Engineering and Computer Science; Health, Education and Professional Studies; and the Honors College are home to an array of award-winning programs from Nursing to Computer Science, Entrepreneurship to Veteran Student Support. Innovation is a strategic focus, and UTC research and development in smart city technology is an industry leader. UTC is the first and only university in the country with access to a managed, commercial quantum computing network, and we are introducing an artificial intelligence initiative involving entities across campus and engaging partners throughout the region.
From our deep ties to the city of Chattanooga to our national reputation for innovation and hands-on learning, UTC stands out as a university where students thrive, faculty inspire, and partnerships create real impact.
The Administrative Associate provides critical organizational and operational support to the Dean’s Office and serves as a key first point of contact for visitors, faculty, staff, and community partners. This role supports a wide range of financial, human resources, and administrative functions, ensuring the efficient daily operations of the College of Business.
The position plays an essential role in maintaining office operations, coordinating projects and events, supporting leadership, and ensuring compliance with university policies and procedures.
Responsibilities
Financial & Operational Support
- Processes invoices, reimbursements, procurement card transactions, and travel expenses
- Prepares contracts, purchase orders, requisitions, and related payments
- Monitors budgets and reconciles departmental ledgers, payroll, and financial reports
- Maintains financial records in accordance with university and regulatory guidelines
- Provides direct administrative support to Associate Deans
- Manages calendars, coordinates meetings, and prepares meeting materials
- Assists with travel arrangements and expense reporting
- Supports student organizations, course scheduling, and committee coordination
- Maintains personnel and payroll records in compliance with policies
- Processes new hire documentation for student workers
- Enters and reconciles time sheets and payroll data
- Generates and reviews payroll reports
- Coordinates meetings, events, and room reservations
- Manages conference room scheduling and logistics
- Supports special projects and college-wide initiatives
- Serves as the front-line contact for the Dean’s Office
- Greets and assists visitors and stakeholders
- Maintains office supplies and manages inventory
- Performs general clerical and administrative duties
- Strong written and verbal communication skills
- Excellent customer service and interpersonal skills
- Proficiency in Microsoft Office and ability to learn new systems
- Basic financial and budget management skills
- Strong attention to detail and organizational ability
- Ability to prioritize tasks, multitask, and work independently
- Ability to collaborate effectively with individuals at all levels
Application review will begin on July 1, 2026, and continue until the position is filled. Priority consideration will be given to applications received by the review date.
To be fully considered for the position, please submit a resume and cover letter with your online application.
Required
QUALIFICATIONS
- High school diploma or GED
- Minimum of three (3) years of experience in an office environment
- Five (5) years of experience in an office environment
- Experience with systems such as DASH (Oracle) or Banner
- University of Tennessee – Chattanooga, TN Campus
- This is a fully on-site position.
- UT Market Range: MR05
- Anticipated hiring salary: $41,600
- Find more information on the UT Market Range structure
- Find more information on UT Benefits
The University of Tennessee at Chattanooga is in the heart of one of Tennessee’s largest and most dynamic cities. As a national model for metropolitan universities, UTC collaborates with its many regional partners to offer an experiential learning environment with outstanding teaching scholars in 128 undergraduate degree programs and 55 graduate programs—at both the master's and doctoral levels. UTC and Chattanooga—nationally recognized for its downtown redevelopment and wealth of outdoor recreation—are inextricably linked, and the University is central to the workforce and economic development efforts of the region and the state.
Colleges of Arts and Sciences; Business; Engineering and Computer Science; Health, Education and Professional Studies; and the Honors College are home to an array of award-winning programs from Nursing to Computer Science, Entrepreneurship to Veteran Student Support. Innovation is a strategic focus, and UTC research and development in smart city technology is an industry leader. UTC is the first and only university in the country with access to a managed, commercial quantum computing network, and we are introducing an artificial intelligence initiative involving entities across campus and engaging partners throughout the region.
From our deep ties to the city of Chattanooga to our national reputation for innovation and hands-on learning, UTC stands out as a university where students thrive, faculty inspire, and partnerships create real impact.
Salary : $41,600