What are the responsibilities and job description for the Manager of Contract Administration position at The University of Pittsburgh?
Manager of Contract Administration
Planning and Design Administration - Pennsylvania-Pittsburgh - (25006561)
Manages contract administration duties as well as the purchasing of equipment and supply services; prepares and reviews contract documentation. Daily review and negotiation of complex contracts. Reviewing agreements to ensure that the terms comply with applicable laws, including Federal regulations and University policies, and do not conflict with pre-existing University obligations.- Supervises staff, including hiring, performance reviews, and documenting disciplinary actions and other staff administration; manages work schedules and approves timecards; provides professional development opportunities; distributes and reviews work.
- Research contractors and vendors for bids; conducts bid openings in compliance with all policies and procedures; coordinates bid and proposal solicitation processes.
- Ensures equipment, supplies, and other resources are properly purchased and allocated to support all projects and operations.
- Serves as a primary point of contact for all contract and procurement issues including the interpretation of policies, procedures, and regulations.
- Maintains contract database and related records; performs other special projects as needed.
Please review the department website at: Home | Office of Planning, Design and Construction
Job Summary
Manages contract administration duties, purchases equipment and supplies to support all operations and services, and prepares and reviews contract documentation. Conducts bid openings for contractors and vendors and coordinates the bid and proposal solicitation processes. Serves as a primary point of contact for all contract and procurement issues.
Essential Functions
- Manages contract administration duties as well as the purchasing of equipment and supply services; prepares and reviews contract documentation. Daily review and negotiation of complex contracts. Reviewing agreements to ensure that the terms comply with applicable laws, including Federal regulations and University policies, and do not conflict with pre-existing University obligations.
- Supervises staff, including hiring, performance reviews, and documenting disciplinary actions and other staff administration; manages work schedules and approves timecards; provides professional development opportunities; distributes and reviews work.
- Research contractors and vendors for bids; conducts bid openings in compliance with all policies and procedures; coordinates bid and proposal solicitation processes.
- Ensures equipment, supplies, and other resources are properly purchased and allocated to support all projects and operations.
- Serves as a primary point of contact for all contract and procurement issues including the interpretation of policies, procedures, and regulations.
- Maintains contract database and related records; performs other special projects as needed.
Physical Effort
Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.
Assignment Category
Job Classification
Staff.Manager - Contracts Administration & Procurement
Job Family
Finance & Procurement
Job Sub-Family
Procurement & Purchasing
Campus
Pittsburgh
Minimum Education Level Required
Bachelor's Degree
Minimum Years of Experience Required
3
Will this position accept substitution in lieu of education or experience?
No
Work Schedule
Monday - Friday, 8:00 am - 4:30 pm
Work Arrangement
Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range
TBD Based Upon Qualifications
Relocation Offered
No
Visa Sponsorship Provided
No
Background Check
For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances
Not Applicable
Required Documents
Resume
Optional Documents
Not Applicable