What are the responsibilities and job description for the Administrative Assistant - Faculty Affairs, SOM position at The University of Pittsburgh?
Administrative Assistant - Faculty Affairs, SOM
All Temps - Pennsylvania-Pittsburgh - (23002172)
The Office of Faculty Affairs is responsible for issues relating to School of Medicine faculty,
including the development and interpretation of policies and procedures; recruitment,
promotion, and tenure; faculty and chair orientation, counseling, and mediation; faculty
development and governance; grievance and appeal procedures; and contractual,
compensation, and legal issues. The office oversees standing committee operations,
payroll and human resources functions, faculty performance evaluation, endowed chairs
and professorships, statistical reporting, and serves as a liaison to the Office of the Senior
Vice Chancellor for Health Sciences, the Office of the Provost, the Office of the Chancellor,
Office of Legal Counsel, the University of Pittsburgh Physicians, and UPMC.
The Administrative Assistant position will provide administrative support to the Associate Dean and Executive
Administrator of Faculty Affairs in the School of Medicine. The incumbent will assist with faculty evaluation system, faculty
recruitment, offer letters, chair search committees, position control, and drafting dean letters. Incumbent will also be
responsible for scheduling, tracking compliance, special projects, maintenance of databases and the department website.
Other responsibilities include greeting visitors, screening calls, handling inquiries and filing.
Administrator of Faculty Affairs in the School of Medicine. The incumbent will assist with faculty evaluation system, faculty
recruitment, offer letters, chair search committees, position control, and drafting dean letters. Incumbent will also be
responsible for scheduling, tracking compliance, special projects, maintenance of databases and the department website.
Other responsibilities include greeting visitors, screening calls, handling inquiries and filing.
A minimum of Associate's degree, a Bachelor's degree is preferred
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
Department Med-Office of the Dean
Assignment Category Part-time temporary
Campus Pittsburgh
Minimum Education Level Required Associate
Minimum Experience Level Required 2-3 years experience
Work Schedule Monday-Friday, 8:30am-5:00pm; a hybrid work arrangement is an option
Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.
Requested Pay Rate 18-19
Visa Sponsorship Provided No
Background Check For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances Not Applicable
Required Documents Resume
Optional Documents Cover Letter
Salary : $18 - $19
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