What are the responsibilities and job description for the Administrative Coordinator position at The University of Pennsylvania?
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Administrative Coordinator
Job Profile Title
Administrative Coordinator
Job Description Summary
The position provides high-level administrative and project support to Schools / Centers. This role engages in a wide range of activities which may include budget management. The position also interacts with senior internal administrator and external stakeholders.
Job Description
The Department of Medical Ethics and Health Policy is the newest department in the Perelman School of Medicine and has experienced rapid expansion. Under dynamic senior leadership, our faculty are engaged in innovative and ground breaking research both domestically and internationally. This position will provide administrative support to 4 faculty members in the Department of Medical Ethics and Health Policy. The duties include coordinating duties such as scheduling for the individual faculty member, organizing meetings, answering phones, processing travel and reimbursements, and other activities to administratively support the PIs. This position will help organize meetings and those duties will include ordering food, securing space, obtain materials for meetings, setting up meeting space, tracking attendance, communicating with attendees, preparing materials, facilitating travel arrangements, processing travel reimbursements, and taking meeting minutes. This position will assist with biweekly seminars by coordinating travel, itinerary and reimbursements for outside speakers. This position will assist with manuscript submissions and maintain the faculty members CV and other support materials. This position will also assist with coordinating administrative activities of the Health Policy data analytics group.
Qualifications
- High School Grad / GE Degree, and 5 to 7 years of experience in healthcare field or an equivalent combination of education and experience required. Excellent organizational, verbal and written skills required. Previous event planning experience is preferred, but not required. Position is Contingent upon funding.
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Perelman School of Medicine
Pay Range
20.45 - $29.17 Hourly Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and
the pay range assigned to the job profile.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.
Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
To learn more, please visit : https : / / www.hr.upenn.edu / PennHR / benefits-pay
Salary : $20 - $29
