Special Events Coordinator

Department Donor Engagement & Stewardship, Special Events Compensation $40,000.00 to Negotiable Annual General Description/Primary Purpose The Special Events Coordinator supports the Special Events team in the planning and execution of high-level events and projects that further the university’s fundraising and stewardship goals. This position plays a key role in delivering exceptional event experiences, particularly those involving the President, major donors, and other VIP stakeholders. Job Function The Special Events Coordinator is responsible for a range of event logistics and administrative functions. Key responsibilities include managing RSVP processes, coordinating vendors, preparing event communications, and collaborating with internal and external campus partners to ensure smooth operations. In addition to event support, this role provides critical administrative assistance, often handling confidential information and serving as a liaison to specific donor populations. Responsibilities include, but are not limited to: -Assisting in the development and monitoring of the department’s annual operating budget, including processing expense reports, tracking accounts payable, and managing personnel-related data. -Managing daily administrative tasks, including answering calls with professionalism, greeting visitors, distributing mail, maintaining calendars, and scheduling appointments and meetings. -Making travel arrangements and coordinating meeting logistics, including catering, venue setup, and collaboration with Parking Services. -Planning and supporting meetings, conferences, and social functions — from composing and sending invitations to securing venues, ordering refreshments, and coordinating logistics. -Maintaining office supply inventory, submitting and tracking work orders, and coordinating general building maintenance. -Assisting with the organization and mailing of donor stewardship reports and supporting the operations of the University Development team, including administrative support for search committees. -Processing travel reimbursement paperwork and ensuring compliance with university guidelines. Marginal Functions: During declared campus emergencies, this position may be required to perform specific job related duties at a designated off campus location or place of residence. Required Qualifications Master's or Bachelor's degree and 2 years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Required documents to be uploaded: 1. Cover Letter 2. Resume Applicants must complete an online application, as well as upload supplemental documents, in order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. If you have any questions about this position, please contact Emily Gebbia at (904) 620-2177, or e.gebbia@unf.edu. Statement(s) of Understanding This position requires a background check. In conjunction with the University's policy, this position may also require a credit check. The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator Equal Opportunity The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation. Carnegie UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens. The University of North Florida is a public university in Jacksonville, Florida. Located between Jacksonville’s beaches and downtown, UNF is set on a beautiful 1,381-acre campus surrounded by nature. Focused on student success, UNF has an annual enrollment of about 17,000 and graduates more than 4,000 students each year. The University offers small class sizes and individualized attention, strong job placement, a welcoming environment and active student life, and is known for providing students with transformational learning experiences — research with faculty, community-based learning or studying abroad, which UNF students do at twice the national average. UNF has more than 200 student clubs and organizations as well as 19 athletic teams and participates in Division I of the NCAA. UNF consistently ranks high for quality and value, and is recognized nationally by U.S. News & World Report as a Top Public institution. The University holds the prestigious Community Engagement Classification from the Carnegie Foundation, a designation held by only 5% of universities in the U.S., and numerous other distinguished rankings. A member institution of the State University System of Florida, UNF is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award baccalaureate, master's and doctoral degrees.

Salary : $40,000