What are the responsibilities and job description for the Grant Specialist position at The University of North Carolina Greensboro?
Position Type
Administration - Staff
Position Eclass
EP - EHRA 12 mo leave earning
University Information
Located in North Carolina’s third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal — helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University’s 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.
Primary Purpose of the Organizational Unit
Contract and Grant Accounting (CGA) partners with Principal Investigators, faculty, and staff to provide comprehensive post-award oversight and guidance to ensure external funds are utilized in a manner consistent with university, sponsor, state, and federal guidelines. CGA facilitates and manages all financial aspects of sponsored research administration for over $50M in sponsored awards each year while developing and maintaining strong relationships with campus partners and external sponsors. CGA protects the University’s interest by ensuring accurate and compliant accounting of income and expenditures and is responsible for the following primary functions:
(1) establish award in financial accounting system
(2) new award meetings for project budget overview
(3) award budget management,
(4) financial reporting, invoicing and cash management,
(5) Fringe rate development, negotiation, and review,
(6) monitoring and oversight of time and effort reporting,
(7) training and development for research administration personnel,
(8) communication to increase the quality of research administration and
(9) account reconciliation, project closeout and final reporting requirements.
(1) establish award in financial accounting system
(2) new award meetings for project budget overview
(3) award budget management,
(4) financial reporting, invoicing and cash management,
(5) Fringe rate development, negotiation, and review,
(6) monitoring and oversight of time and effort reporting,
(7) training and development for research administration personnel,
(8) communication to increase the quality of research administration and
(9) account reconciliation, project closeout and final reporting requirements.
Position Summary
Responsibilities of the Grant Accountant are to:
- Establish Banner grant file, compose new award memorandum, consult with PI and Departmental Admins at new award meetings and provide necessary training concerning award management. Enter award budget in Banner to appropriate university accounts/budget pools. Perform close-out procedures.
- Grant Monitoring and Fiscal Management, review/approve high audit risk expenditures, review/advise regarding cost allowability on project costs, conduct internal auditing of Travel, SpartanMart and P-Card transactions to identify areas of non-compliance and recommend remedial action. Evaluate award terms to provide assistance to PI/Department Admins and determine cost sharing requirements as needed.
- Review monthly invoicing on a timely basis for allowable costs and accuracy, review problem receivables and take appropriate measures to contact agencies concerning outstanding debts on a monthly basis.
Minimum Qualifications
- Bachelor’s degree and 1-2 years of related experience or a Master’s degree in accounting or a related field.
Additional Required Certifications, Licensures, and Certificates
Preferred Qualifications
- Experience in contract and grant accounting preferred.
Special Instructions to Applicants
Recruitment Range
$54,000 - $59,000
Org #-Department
Contract and Grant Accounting - 56205
Job Open Date
04/29/2025
For Best Consideration Date
05/02/2025
Job Close Date
Open Until Filled
Yes
FTE
1.000
Type of Appointment
Permanent
If time-limited, please specify end date for appointment.
Number of Months per Year
12
FLSA
Exempt
Salary : $54,000 - $59,000
