Project Coordinator (Part-time)

Note for Current UM Employees

Current employees must apply internally via ConnectU > connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

The Center for Excellence in Literacy Instruction is housed within the School of Education. The CELI's vision is to enable Mississippi to be a national leader in supporting families, educators,and communities to ensure that all children build strong foundations for lifelong success. The mission is to build family, educator and community capacity to strengthen children's language, literacy, and executive function development by assisting large-scale adoption of evidence-based programs and resources, enhancing individualized support in early learning settings, facilitating community engagement and partnership, and advocating for supportive policies and investments. CELI staff are passionate about the vision and mission statements and align all work to the statements. Projects within CELI exist to move these statements forward across the state and are interwoven so that staff can form a cohesive support system in communities.

Role Specifications

Below you will find classification and compensation information. For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family - Administration

Sub-Family - Project Management

Career Track / Level - P1

Grade - 6

This is a part-time position.

Role Summary

This incumbent provides support across all daily operations of departmental projects. The incumbent oversees, directs, and/or coordinates administrative, financial, personnel, and general business operations for the department and provides technical assistance and support to identify the needs and available resources related to the projects.

Examples of Work Performed

• Coordinates departmental project activities.
• Prioritizes and coordinates departmental resources for goal achievement and provides initial budgetary and expenditure assessments of subcontracts.
• Completes budgetary audits and maintenance of records
• Ensures compliance with policies and procedures; participates in office planning; and supervises efficient operation of office in meeting external party needs.
• Identifies, analyzes, and disseminates relevant materials.
• Provides technical writing and budget preparation support as needed for proposal and project development and reporting requirements.
• Facilitates communication and networking among project participants and external entities.
• Develops, programs, modifies, and maintains the project’s information systems utilizing technology.
• Designs and oversees data retrieval procedures for data collection, performs analyses on data collected, and reports findings and makes recommendations.
• Attends related meetings

Additional Duties:

• Job Requisitions to SOE
• Serve on search committees as needed
• Procurement Card
• Purchase Requisitions
• Work Order Requests
• Monitor Account activity
• Planning events with program staff help
• Staff Scheduling
• Staff PTO/leave
• Onboarding new staff members for CELI processes and procedures
• CELI Student Workers-Eforms, coordinate timesheets (Angela or Zachary to sign), liaison with HR and students as needed
• Reconciling purchases and maintaining print and digital records for internal auditing purposes
• Expense monitoring—following UM Procurement policies and procedures and ensure that staff follow those
• Travel reimbursement forms (ensure Director has signed)
• UM inventory and loan forms
• Purchasing documentation for grant requirements (UM Accounting processes for submitting invoices and/or receipts to funders)
• Grant writing
• Review/edit documents for staff

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

1. Supports the creation of project definitions, work breakdowns, rough order estimates, project plans, communication plans, and project schedules and specifications; serve as liaison to resolve problems and concerns.
2. Researches solutions to project management issues using the appropriate resources; lead short-term, tactical projects of various types.
3. Helps to determine scope of work required for assigned projects.
4. Contributes to team or project meetings to communicate project timelines, milestones, and updates.
5. Assists in preparation of reports and program documentation.
6. Follows the objectives, priorities, goals of projects through best practices and industry standard methodologies.

Minimum Education/Experience

Education: Bachelor's Degree

Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.

Minimum Physical Requirements

Physical Requirements: These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis.

Corrective devices may be used to meet physical requirements.

Physical Exertion: The incumbent may be required to lift up to approximately 10 pounds.

Vision: Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination: While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.