What are the responsibilities and job description for the Business Operations Coordinator position at The University of Mississippi?
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Department:
Department of Student Housing
Job Summary:
This position will provide administrative and operational support for Student Housing by coordinating staff hiring and student employment processes, supporting payroll and time-entry systems, managing office supply inventory, administering student scholarships, assisting with year-end damage billing, and overseeing departmental contracts and Requests for Proposals (RFPs). This position will also serve as a liaison with campus partners, vendors and contractors to ensure efficient business operations, compliance with university procedures and effective support of departmental initiatives. In addition, this position will provide backup as needed for procurement processes.Job Description:
- Coordinate full-time and student employee hiring processes for all Student Housing areas
- Assists with onboarding students including scholarship processing
- Provide training and support for departmental time-entry system and payroll systems.
- Manage office supply inventory and related purchasing needs
- Assist with year-end damage billing process
- Assist areas with contracts and Requests for Proposals (RFPs), including drafting, editing, routing and coordinating approvals.
- Monitor contract spending, compliance, and expiration dates; advise department on renewals and terminations.
- Assist with procurement activities, competitive bidding, and purchasing procedures.
- Prepare and submit bids, RFPs, contracts, and required documentation to university and state entities, including IHL and ITS.
- Assist with administrative tasks such as coordinating meetings, managing correspondence, and maintaining records and documentation.
- Assist with developing and monitoring departmental budgets, ensuring adherence to financial policies and procedures.
- Support strategic implementation efforts by collaborating with departmental stakeholders to align operational activities with organizational goals and priorities.
- Serve as a liaison between the department(s) and internal stakeholders, other departments, and external partners or vendors.
- Conduct research and analysis to provide recommendations on operational and administrative improvement opportunities.
- Assist in the development and implementation of administrative policies, procedures, and guidelines to ensure compliance and best practices.
- Coordinate and support departmental projects and initiatives, including tracking progress, facilitating communication, and ensuring timely completion.
For full consideration, applicants should submit:
- Cover Letter
- Resume
Job Responsibilities:
Candidates must be able to manage their time, anticipate needs of others and work under tight deadlines often managing more than one project at a time.
Education Qualifications:
Bachelor's (Required)Experience:
Relevant experience | 3 Years | RequiredCompensation:
$51,604.80 - $77,396.80Interview Requirement:
Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.
EEO Statement:
The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.
Background Check Statement:
The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
Benefits:
Health Insurance, Tuition Assistance, Professional DevelopmentSalary : $51,605 - $77,397