Coordinator for Registrar Operations

Job Summary

Provides direct support to the University Registrar in functions related to academic records and commencement activities. Prepares, maintains, and updates the undergraduate university catalog. Assists with operational, personnel, and financial functions within the Registrar’s Office, as assigned.

Duties and Responsibilities

• Responsible for preparing, maintaining, and updating the undergraduate university catalog using the online catalog management system.
  • Prepare, review, and publish the undergraduate university catalog.
  • Review and process approved edits and changes to the undergraduate university catalog.
  • Enter course information approved by the curriculum committee.
  • Provide assistance with the graduate university catalog, as needed.
• Maintain, monitor, and update the Registrar’s Office fiscal budget.
  • Adhere to university and state budget purchasing policies and procedures.
  • Maintain and monitor contracts related to the Registrar’s Office.
  • Purchase supplies for the Registrar’s Office.
• Organize, maintain, and update Registrar’s Office files, including:
  • Administrative files
  • Personnel records
  • Budget files
  • Travel requisition forms
• Provide assistance with commencement process.
  • Disseminate pending degree candidate lists to academic deans’ offices.
  • Order diplomas
• Serve on designated university committees, including:
  • University Curriculum Committee
• Assist with the development, implementation, and assessment of policies and procedures that ensure efficiency, productivity, and excellent customer service.
• Interpret university regulations for students, faculty, and staff.
• Perform other duties as assigned.

Minimum Qualifications

Bachelor’s degree from an accredited institution preferred. Experience in higher education preferred. Strong organizational skills required. Ability to prioritize competing tasks and manage multiple responsibilities under time constraints. Accuracy and attention to detail are essential. Knowledge of federal privacy laws and related legal issues required. Ability to maintain confidentiality. Ability to communicate effectively with technology services staff to articulate data needs and desired technological improvements. Excellent written and oral communication skills required. Ability to produce results while working as part of a collaborative team.