What are the responsibilities and job description for the Administrative Associate, Neurosciences position at The University of Iowa?
The Advancement Associate provides administrative support for our Neuroscience and Otolaryngology fundraising programs’ within Health Science development. This position supports the Iowa Neuroscience Institute, the Departments of Neurology, Neurosurgery, Neuroscience and Pharmacology, Psychiatry and Otolaryngology. This position will join a team focused on advancing the University of Iowa’s strategic focus on Brain Science and Mental Health.
- Serves as a key operational partner to development officers, advancing workstreams independently while keeping stakeholders informed
- Creates, updates and modifies prospect plans in I-Star CRM with little direction; provides reminders and follow up for advancement officers related to prospect plans; enters contact reports
- Plans campus visits for prospects, donors, and/or alumni; provides recommendations to the advancement officer on potential prospects to see in a location
- Independently drives projects from initiation through completion, establishing timelines, milestones, and deliverables with minimal oversight while ensuring alignment with advancement strategy
- Executes unique custom stewardship items; coordinates programmatic stewardship items (e.g., college newsletters)
- Creates detailed profile of meeting attendees; summarizes I-Star information and other available information into a new profile document for the advancement officer's use
- Creates basic meeting materials with limited direction; may suggest items to address common conversations
- Proactively monitors project progress and adjusts plans as needed, communicating updates and risks without prompting
- Provides proactive calendaring support; independently prioritizes and decides which meeting to move or cancel
- Creates procedures and shares best practices for internal processes; uses project management software in non-standard ways by modifying existing templates to manage workplans
- Answers complex questions from UICA colleagues, external constituencies and/or donors
- Collaborates with advancement officer on invitation list, making recommendations based on information available; creates project plan in project software and provides work plan management; produces original materials for events (invitations, promotional flyers, program booklets, etc.); provides logistical support at the event
- Submits requests for information from data management; modifies existing queries or writes original queries; reviews information for accuracy and provides basic formatting
**This position is eligible for hybrid work (telecommuting) which includes working on-site at our office in Iowa City.
*Cover letter submission is required.
Education & Experience: HS diploma 6 years administrative experience, OR associate’s degree 4 years administrative experience, OR bachelor’s degree 2 years administrative experience.