What are the responsibilities and job description for the Development and Stewardship Coordinator position at The University of Georgia?
Posting Details
Posting Details
Posting Number S13792P Working Title Development and Stewardship Coordinator Department FACS-Fam & Cons Sci About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department College/Unit/Department website Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday – Friday, 8 am – 5 pm
Advertised Salary $34,000 - $44,000 Posting Date 06/30/2025 Open until filled Yes Closing Date Proposed Starting Date 08/03/2025 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information
Classification Title Office/Clerical Assistant FLSA Non-Exempt FTE 1.00 Minimum Qualifications
Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
This individual will support the Development and Alumni Relations efforts of the College of Family and Consumer Sciences by coordinating comprehensive donor relations and stewardship initiatives. Reporting to the Director of Development, this individual manages donor acknowledgement processes, organizes stewardship events, and ensures donor intent is upheld through accurate record-keeping and detailed briefings. This employee also provides administrative support to the development team, oversees gift processing and financial transactions, and assists with planning and logistics for donor and alumni engagement activities. Strong organizational and communication skills are essential, as the role involves managing confidential information, event coordination, and frequent interaction with donors and college leadership.
Knowledge, Skills, Abilities And/or Competencies
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
Donor Relations and Stewardship
Administrative Support and Office Management
Fiscal Responsibilities
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Suzanne Griffeth Recruitment Contact Email asg@uga.edu Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Posting Details
Posting Number S13792P Working Title Development and Stewardship Coordinator Department FACS-Fam & Cons Sci About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department College/Unit/Department website Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday – Friday, 8 am – 5 pm
Advertised Salary $34,000 - $44,000 Posting Date 06/30/2025 Open until filled Yes Closing Date Proposed Starting Date 08/03/2025 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information
Classification Title Office/Clerical Assistant FLSA Non-Exempt FTE 1.00 Minimum Qualifications
Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
- Skilled in customer service and event support.
- Proficiency with Microsoft Office – Excel, PowerPoint, and Word.
This individual will support the Development and Alumni Relations efforts of the College of Family and Consumer Sciences by coordinating comprehensive donor relations and stewardship initiatives. Reporting to the Director of Development, this individual manages donor acknowledgement processes, organizes stewardship events, and ensures donor intent is upheld through accurate record-keeping and detailed briefings. This employee also provides administrative support to the development team, oversees gift processing and financial transactions, and assists with planning and logistics for donor and alumni engagement activities. Strong organizational and communication skills are essential, as the role involves managing confidential information, event coordination, and frequent interaction with donors and college leadership.
Knowledge, Skills, Abilities And/or Competencies
- Knowledge of how the University of Georgia operates including policies and procedures.
- Knowledge of budgetary policies and procedures.
- Knowledge, organizational and computer skills necessary to use key university systems (OneUSG, UGAMart, UGA Financial Management System, and GAIL).
- Outstanding writer and excellent proofreader.
- Detail-oriented with a drive to effectively manage a project from start to finish.
- Experience with GAIL.
- Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.).
- Willingness to work with varied constituencies including, alumni, donors, volunteers, parents, students, faculty, and staff.
- High energy, flexible, hardworking self-starter who excels at prioritizing and multi-tasking.
- Work independently, as well as collaboratively.
- Manage multiple projects simultaneously inquisitive nature, detailed oriented, and a willingness to learn new things.
- Effective communication and customer service skills with both internal and external stakeholders.
- Appreciation of philanthropy and the college’s mission.
- Keyboarding, sitting, standing, and walking.
- Lifting up to 25 pounds.
- Physical stamina for events including standing, sitting and bending.
- Assisting in setting up and tearing down of chairs and tables for events related to position.
- Driving as needed to perform job duties.
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
Donor Relations and Stewardship
- Coordinate weekly acknowledgement process to ensure letters to donors are timely, accurate, and detailed.
- Coordinate logistics for all donor stewardship activities and events (Creswell Circle; special meetings for donors and recipients, etc.).
- Maintain current list of all scholarship and endowment descriptions, purpose, criteria, impact, and recipients to help ensure donor intent is followed in selection process.
- Prepare comprehensive briefing materials for development and alumni relations staff and other college leadership in advance of donor meetings, alumni events, and other strategic engagements. These briefings should include relevant donor history, key talking points, and other pertinent information to ensure successful interactions.
- Oversee sky suite process including all communications with guests following invitation acceptance and coordinate game day details. Stock suite prior to season and each game.
- Plan, coordinate, and execute donor stewardship activities, events, and special projects, which may occasionally require evening and weekend work.
- Manage monthly birthday card and unique stewardship card initiatives.
Administrative Support and Office Management
- Provide administrative support to the FACS Development and Alumni Relations team, including maintenance of calendar, updating task lists, and scheduling meetings (may include presentations, agendas, briefings, minutes, etc.) as needed.
- Coordinate DAR team travel arrangements (rental car reservations, conference reservations, TA creation, reimbursements).
- Manage correspondence, calendars, travel arrangements, expense reimbursements and processing.
- Assist in follow up for meetings – may include entering contact reports and updating of plans in GAIL, follow up correspondence, etc.
- Provide administrative support as needed, including during occasional evening and weekend hours to accommodate special events, urgent deadlines, or time-sensitive donor-related activities.
- Maintain confidential files on donors/prospects.
- Maintain files, spreadsheets, and track budgets for special development and alumni projects/events.
- Assist with alumni, donor and stewardship event planning and execution, including logistics, catering, and guest services.
Fiscal Responsibilities
- Gift Processing by utilizing GAIL (UGA Giving and Alumni Link) and FAME to support the DAR Office ensuring that all aspects of the office adhere to UGA and UGA Foundation policies.
- Create check requests for reimbursement and vendor payment.
- Maintain Inventory and order office supplies and promotional items.
- Coordinate with IT to provide updates for development and alumni relations pages.
- Assist development team with process for establishing new donor-supported funds with UGA Foundation.
- Support all aspects of the FACS DAR Office as needed and other duties as assigned.
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Suzanne Griffeth Recruitment Contact Email asg@uga.edu Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume/CV
- Cover Letter
- List of References with Contact Information
Salary : $34,000 - $44,000