What are the responsibilities and job description for the Admissions Outreach and Engagement Coordinator position at The University of Georgia?
Posting Details
Posting Details
Posting Number S14695P Working Title Admissions Outreach and Engagement Coordinator Department SOM-Student Support About the University of Georgia
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About The College/Unit/Department
The University of Georgia is establishing a new independent School of Medicine in Athens, building on the success of the Augusta University / University of Georgia Medical Partnership, which has been educating physicians in Athens since 2010.
The establishment of a new public medical school at UGA comes as the state faces a significant shortage of medical professionals. The population of Georgia, the nation’s eighth largest state, has surged to approximately 11 million residents, straining existing medical infrastructure and resulting in longer wait times for appointments and reduced access to care. Georgia currently ranks 40th in the nation for the number of active patient care physicians per capita and 41st for the number of public medical students per capita.
As a top 20 public university with a thriving research enterprise and vast public service network, the University of Georgia is well positioned to produce more highly trained physicians, alleviate physician shortages, and improve the state’s ability to provide quality health care for its citizens.
The School of Medicine is located on UGA’s Health Sciences Campus in Athens, home to UGA’s College of Public Health and the current AU/UGA Medical Partnership. In its inaugural year, the UGA School of Medicine plans to enroll 60 students per class, but a new $100 million medical school building will enable the UGA School of Medicine to grow to 120 students per class in the future.
The University of Georgia School of Medicine is seeking accreditation and has been formally recognized with “candidate status” by the Liaison Committee on Medical Education (LCME), beginning a multi-year accreditation process.
College/Unit/Department website https://medicine.uga.edu/ Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday – Friday, 8:00AM – 5:00PM
Flexibility may be needed at times.
Advertised Salary Commensurate with experience Posting Date 04/13/2026 Open until filled Yes Closing Date Proposed Starting Date 06/01/2026 Special Instructions to Applicants
The application packet should include a cover letter detailing how the applicant’s credentials and experience meet the needs, responsibilities, and qualifications for the position, a current resume, and contact information for three professional references (who will not be contacted without further correspondence with the applicant).
Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.
Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.
Position Information
Classification Title Admissions Counselor II FLSA Exempt FTE 1.00 Minimum Qualifications
Bachelor’s degree in a related field or equivalent and 2 years of professional experience
Preferred Summary
Preferred Qualifications Position Summary
The primary function of the Admissions Outreach and Engagement Coordinator is to oversee the essential communications for the Office of Admissions. This includes but is not limited to answering phones, responding to emails, providing excellent customer service and building relationships with stakeholders and prospective applicants. In addition, this position will demonstrate exceptional verbal and written communication skills by delivering presentations and participating in public speaking events to support admissions and enrollment processes. The Admissions Outreach and Engagement Coordinator will also assist with event coordination and prospective student engagement as well as provide applicant support.
Knowledge, Skills, Abilities And/or Competencies
Standard office environment with majority of work at a desk/computer.
Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
Prospective Student Engagement
Communications And Applicant Support And Outreach
Admissions Administrative Support
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Wendy Gilfedder Recruitment Contact Email somhr@uga.edu Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Posting Details
Posting Number S14695P Working Title Admissions Outreach and Engagement Coordinator Department SOM-Student Support About the University of Georgia
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About The College/Unit/Department
The University of Georgia is establishing a new independent School of Medicine in Athens, building on the success of the Augusta University / University of Georgia Medical Partnership, which has been educating physicians in Athens since 2010.
The establishment of a new public medical school at UGA comes as the state faces a significant shortage of medical professionals. The population of Georgia, the nation’s eighth largest state, has surged to approximately 11 million residents, straining existing medical infrastructure and resulting in longer wait times for appointments and reduced access to care. Georgia currently ranks 40th in the nation for the number of active patient care physicians per capita and 41st for the number of public medical students per capita.
As a top 20 public university with a thriving research enterprise and vast public service network, the University of Georgia is well positioned to produce more highly trained physicians, alleviate physician shortages, and improve the state’s ability to provide quality health care for its citizens.
The School of Medicine is located on UGA’s Health Sciences Campus in Athens, home to UGA’s College of Public Health and the current AU/UGA Medical Partnership. In its inaugural year, the UGA School of Medicine plans to enroll 60 students per class, but a new $100 million medical school building will enable the UGA School of Medicine to grow to 120 students per class in the future.
The University of Georgia School of Medicine is seeking accreditation and has been formally recognized with “candidate status” by the Liaison Committee on Medical Education (LCME), beginning a multi-year accreditation process.
College/Unit/Department website https://medicine.uga.edu/ Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday – Friday, 8:00AM – 5:00PM
Flexibility may be needed at times.
Advertised Salary Commensurate with experience Posting Date 04/13/2026 Open until filled Yes Closing Date Proposed Starting Date 06/01/2026 Special Instructions to Applicants
The application packet should include a cover letter detailing how the applicant’s credentials and experience meet the needs, responsibilities, and qualifications for the position, a current resume, and contact information for three professional references (who will not be contacted without further correspondence with the applicant).
Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.
Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.
Position Information
Classification Title Admissions Counselor II FLSA Exempt FTE 1.00 Minimum Qualifications
Bachelor’s degree in a related field or equivalent and 2 years of professional experience
Preferred Summary
Preferred Qualifications Position Summary
The primary function of the Admissions Outreach and Engagement Coordinator is to oversee the essential communications for the Office of Admissions. This includes but is not limited to answering phones, responding to emails, providing excellent customer service and building relationships with stakeholders and prospective applicants. In addition, this position will demonstrate exceptional verbal and written communication skills by delivering presentations and participating in public speaking events to support admissions and enrollment processes. The Admissions Outreach and Engagement Coordinator will also assist with event coordination and prospective student engagement as well as provide applicant support.
Knowledge, Skills, Abilities And/or Competencies
- Excellent customer service and communications skills.
- Ability to communicate effectively, both orally and in writing.
- Ability to represent the department professionally during events, information sessions, and outreach activities.
- Strong public speaking skills with the ability to present information clearly and confidently to groups of varying sizes.
- Ability to work as part of a team, work independently, and maintain confidentiality.
- Ability to adapt to changing priorities, shifting deadlines, and evolving institutional needs.
- Demonstrated initiative and self-direction.
- Highly motivated, proactive, and results-oriented.
- Possess strong attention to detail and time management skills.
- Exceptional organizational skills.
- Ability to exercise interpersonal skills in establishing and maintaining effective working relations with peers, external contacts, faculty, and staff across all levels of the university.
Standard office environment with majority of work at a desk/computer.
Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
Prospective Student Engagement
- Coordinate and attend admissions events, including recruitment events, conferences for prospective applicants and pre-med students, workshops, and events for faculty and advisors.
- Lead event logistics and prepare materials for Health Profession Fairs and tabling events.
- Collaborate with the Director of Admissions to develop and execute strategic recruitment initiatives.
- Drive recruitment strategy and prospective student engagement.
- Manage the logistics and support the needs of pathway programs.
- Collaborate with campus and community partners to execute effective engagement strategies.
- Review student records, input data, and generate letters and/or lists utilizing the student database.
- Follow up with students to verify any application issues, including discrepancies or missing information.
- Represent the School of Medicine at events as needed.
Communications And Applicant Support And Outreach
- Serve as a primary point of contact for applicant inquiries, providing guidance on admissions, interviews, and enrollment management, working with applicants throughout the admissions process.
- Oversee the communications of the Admissions Office, including but not limited to responding to email, answering phones, and public speaking.
- Manage communications during the application process, including email, phone, and in-person interactions with applicants, admitted students, and other stakeholders.
- Application review, event coordination, and building relationships with students and stakeholders to meet enrollment goals.
- Facilitate open house events and workshops, provide presentations to various groups, and serve as a spokesperson for the School of Medicine Admissions Office.
- Collaborate with SOM marketing to create communications strategies for social media and website content.
- Demonstrate an adaptive communication style as this role will interact with various community stakeholders, university leadership, families, students, and prospective applicants.
Admissions Administrative Support
- Review student records, input data, and generate letters and/or lists utilizing the student database.
- Provide regular updates to supervisor and other members of the enrollment leadership team on the status of applicants, recruiting efforts, and semester forecasting.
- Serve on committees as needed for special projects or tasks.
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Wendy Gilfedder Recruitment Contact Email somhr@uga.edu Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume/CV
- Cover Letter
- List of References with Contact Information