Administrative Assistant III

Pay Grade/Pay Range: Minimum: $19.33 - Midpoint: $24.18 (Hourly N5)

Department/Organization: 204101 - Dean's Office-Barefield College A&S

Normal Work Schedule: Monday - Friday 8:00am to 5:00pm

Job Summary: The Administrative Assistant III provides administrative support for operations on a college-wide scale, division-wide scale, or unit-wide scale for units of comparable size, scope, and complexity wade scale to that of a college or division. Performs complex and some undocumented administrative tasks. Acts as office liaison/receptionist. Drafts and sends communications on supervisor/departmental staff or college/division behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary: The Barefield College of Arts & Sciences Dean's Office seeks applications for an Administrative Assistant III to assist the Dean and Assistant Dean of Operations for the college. Position will manage the Dean's calendar and appointments and will support needed priorities of the Dean's Office, including events, development, finance, communications, HR, student services, and academic affairs. Position will responsible for the hiring, training, and supervision of Dean's Office support staff and student assistants. Position serves as building manager for Clark Hall.

Required Minimum Qualifications: High school diploma or GED and four (4) years of administrative experience; OR associate’s degree and two (2) years of administrative experience; OR bachelor's degree or higher.

Skills and Knowledge: Excellent interpersonal skills. Ability to communicate effectively and concisely in writing and verbally. Ability to strategically plan and work independently and as part of a team. Ability to problem solve and propose solutions consistent with established policies and procedures. Ability to work cooperatively with others toward common objectives. Strong organizational and time management skills and be detailed oriented. Ability to recognize and maintain confidentiality of sensitive information. Advanced knowledge of Microsoft Office (Excel, Word, Outlook, Teams, etc.).

Preferred Qualifications: Banner, Concur, PageUp, and UA systems experience.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.