What are the responsibilities and job description for the Staff Assistant position at The University of Alabama in Huntsville?
Job no: 503038
Department: College of Engineering
Work type: Staff Part-time Non-Exempt
Location: Alabama
Categories: Administrative - Professional
Department: College of Engineering
Work type: Staff Part-time Non-Exempt
Location: Alabama
Categories: Administrative - Professional
Purpose of the Position:
The staff assistant will provide administrative support for the Mechanical and Aerospace Department faculty, staff, and students.
Duties / Responsibilities:
Duties / Responsibilities:
- Assist with the management of all purchasing for approximately 25 faculty (most with significant research activity). 5 to 10 academic part-timers in any given semester, 5 senior design courses (including NASA Rover/Moonbuggy) and the extracurricular Space Hardware Club (latest student organization in the College with approximately 200 members coordinating 10 projects per year).
- Assist with the post-grant financial support for large number of research faculty, including facilitation of required follow-up forms and budgets with OSP and Contracts & Grants departments, purchasing supplies, and assisting faculty in Banner transactions.
- Assist with the management of Graduate Student records.
- Daily management of the MAE departmental email.
- Greet students, faculty, staff, visitors and campus partners while providing a high level of service, maintain a productive and quality work environment. Coordinate communications within department through email, telephone, and in person.
- Assist in the coordination of MAE conference room schedule on Google calendar.
- Assist with office management functions and coordination, including maintaining hallway displays, maintaining professional office environment and meeting faculty needs.
- Daily tasks may include, but are not limited to: answering/making calls, copying/scanning/printing, sorting and distributing mail, typing/data entry as needed.
- Assist with the administration of MAE department key records.
- Perform other duties related to office operations as needed.
Minimum Requirements:
- High school education or equivalent.
- 5 years of full-time verifiable secretarial or administrative work experience (which should
- Proficient in Microsoft Office Suite, especially Word and Excel.
- Excellent communication skills.
- Ability to create and edit letters and reports.
Desired Qualifications:
- Bachelor's degree is preferred.
- Knowledge of and experience in contract administration is desired.
- Banner, Google Apps, and Adobe Acrobat is preferred.
- Previous experience in a university is desired.
Published Salary (if available):
$18,720 - $20,800
Advertised: Nov 19 2025 Central Standard Time
Applications close:
Salary : $18,720 - $20,800