What are the responsibilities and job description for the Contract Maintenance Administrator position at The University of Akron?
Job Summary
Oversee maintenance contracts, the inspection and alteration of University buildings, equipment, and grounds. Assist with the planning of work projects and prepare cost/time estimates. Specifically administer the elevator maintenance contracts including, but not limited to, inspections, cost estimates, scheduling and repairs. Handle all facets pertaining to building roof warranties including, but not limited to, identifying issues, contractor site visits and inspections and facilitating repairs. Assist engineers with the administration of the mechanical and electrical time and material contracts. Assist with specification writing for the renewal of all of the above contracts.
Essential Functions
38% Provide direction and supervision for all related projects including scheduling contractors, inspecting and approving contracted work, along with enforcing compliance with state and local safety procedures and codes. Participate in the bidding and quote process by reviewing prospective contractors. Maintain employee records and conduct performance evaluations.
17% Process work orders and contracts to maintain the University's buildings, grounds, and equipment. Plan work projects and estimates time and costs; consult with supervisors, staff, engineers and facilities planning office regarding work projects and repair needs. Resolve problems and complaints, install systems, and perform maintenance or repair procedures. Develop long-term plans for the department and administers computer software programs and progress reports.
17% Perform various administrative duties including preparing letters and correspondence, maintaining and preparing job records and related reports/documentation. Review and provide feedback regarding job specifications, proposals and contracts.
12% Attend meetings to review, consult, and coordinate activities with contractors, salespeople, staff, and the campus community. Obtain quotes and bids on various jobs and materials as necessary.
11% Determine department needs and evaluate requisitions for the purpose of controlling inventory and ordering appropriate supplies, materials, and new equipment.
5% Perform related duties as required. Maintain knowledge of new products, designs, and methods by researching materials such as trade magazines/literature and attending trade shows and seminars.
Education
Additional Position Information:
Requires 18 months of education or training beyond high school.
Licenses/Certifications/Requirements
Valid Ohio’s Drivers License
Experience
Requires a minimum of 4 years experience in designated trade including supervisory and managerial duties. Ability to use various equipment/tools and knowledge of essential mechanical, electrical, and architectural trades required. Working knowledge of safety practices and applicable government regulations required. Basic budgeting, problem solving, and computer skills required. May be required to work various shifts, holidays and/or weekends. May be required to work overtime; call ins, emergencies and other schedules.
Leadership
Direct supervision and evaluation of work as a first-line supervisor over non-exempt staff including hiring, terminating, disciplining; or functional guidance and/or project leadership over exempt staff engaged in activities of a recurring basis.
Physical Requirements
Moderate physical effort required involving long periods of standing, walking on rough surfaces, bending and/or stooping; periodic lifting of moderately heavy items (over 50lbs. -- 75 lbs.).
Working Conditions
Routine discomforts from exposure to moderate levels of heat, cold, moisture/wetness, noise and air pollution. May involve routine/occasional exposure to light chemical substances or hazards (radiation, chemicals, diseases, heights and moving parts.
Contract Maintenance Administrator- $28.85/hr. Full Benefits Pension & Paid Time Off
Learn more about benefits at The University of Akron: https://www.uakron.edu/hr/benefits/
Application Instructions: In order to be considered for this position, please submit an online application and attach your resume.
Application Deadline: Review of applications will begin on July 13, 2026.
FLSA Status (exempt/nonexempt)
United States of America (Non-Exempt)
Union Affiliation (if Applicable)
For assistance with your application or attachments, please contact the Human Resources representative listed:
Cindy Harm
Email
charm@uakron.edu
________________________________________________________________________
Background Check Statement
The University of Akron is committed to providing a safe environment for all students and employees. The University endeavors to protect the health, welfare and safety of all students, employees and visitors on our campus. As such, all offers of employment with The University of Akron are contingent upon verification of credentials, and satisfactory completion of a criminal background check. Some positions may require additional credit investigation and a pre-employment driving record search.
Non-Discrimination Statement
The University of Akron is an Equal Education and Employment Institution. View our Non-Discrimination Statement for more information. Equal Opportunity Employer, including disability/veterans.
State of Residence Statement
It is the expectation of the University of Akron that all work performed as an employee of the University will be performed in Ohio.
Oversee maintenance contracts, the inspection and alteration of University buildings, equipment, and grounds. Assist with the planning of work projects and prepare cost/time estimates. Specifically administer the elevator maintenance contracts including, but not limited to, inspections, cost estimates, scheduling and repairs. Handle all facets pertaining to building roof warranties including, but not limited to, identifying issues, contractor site visits and inspections and facilitating repairs. Assist engineers with the administration of the mechanical and electrical time and material contracts. Assist with specification writing for the renewal of all of the above contracts.
Essential Functions
38% Provide direction and supervision for all related projects including scheduling contractors, inspecting and approving contracted work, along with enforcing compliance with state and local safety procedures and codes. Participate in the bidding and quote process by reviewing prospective contractors. Maintain employee records and conduct performance evaluations.
17% Process work orders and contracts to maintain the University's buildings, grounds, and equipment. Plan work projects and estimates time and costs; consult with supervisors, staff, engineers and facilities planning office regarding work projects and repair needs. Resolve problems and complaints, install systems, and perform maintenance or repair procedures. Develop long-term plans for the department and administers computer software programs and progress reports.
17% Perform various administrative duties including preparing letters and correspondence, maintaining and preparing job records and related reports/documentation. Review and provide feedback regarding job specifications, proposals and contracts.
12% Attend meetings to review, consult, and coordinate activities with contractors, salespeople, staff, and the campus community. Obtain quotes and bids on various jobs and materials as necessary.
11% Determine department needs and evaluate requisitions for the purpose of controlling inventory and ordering appropriate supplies, materials, and new equipment.
5% Perform related duties as required. Maintain knowledge of new products, designs, and methods by researching materials such as trade magazines/literature and attending trade shows and seminars.
Education
Additional Position Information:
Requires 18 months of education or training beyond high school.
Licenses/Certifications/Requirements
Valid Ohio’s Drivers License
Experience
Requires a minimum of 4 years experience in designated trade including supervisory and managerial duties. Ability to use various equipment/tools and knowledge of essential mechanical, electrical, and architectural trades required. Working knowledge of safety practices and applicable government regulations required. Basic budgeting, problem solving, and computer skills required. May be required to work various shifts, holidays and/or weekends. May be required to work overtime; call ins, emergencies and other schedules.
Leadership
Direct supervision and evaluation of work as a first-line supervisor over non-exempt staff including hiring, terminating, disciplining; or functional guidance and/or project leadership over exempt staff engaged in activities of a recurring basis.
Physical Requirements
Moderate physical effort required involving long periods of standing, walking on rough surfaces, bending and/or stooping; periodic lifting of moderately heavy items (over 50lbs. -- 75 lbs.).
Working Conditions
Routine discomforts from exposure to moderate levels of heat, cold, moisture/wetness, noise and air pollution. May involve routine/occasional exposure to light chemical substances or hazards (radiation, chemicals, diseases, heights and moving parts.
Contract Maintenance Administrator- $28.85/hr. Full Benefits Pension & Paid Time Off
- Competitive Pay & Job Security- $28.85/hr.
- State Pension Plan- The university contributes 14% to your retirement, per the union agreement
- Comprehensive & Affordable Benefits- Low-cost health, dental, vision, life insurance, and disability coverage
- Paid Time Off- Vacation, Sick leave, and 11 paid holidays (union benefit)
- Paid Parental Leave- 20 paid days for maternity/paternity leave
- Tuition Remission- Available for employees and dependents
- Consistent Schedule & Overtime Opportunities- Predictable shifts with OT available
- Uniform & Tool Allowances- Provided at no cost
- Team-Oriented Workplace- Work alongside skilled professionals in a supportive environment
Learn more about benefits at The University of Akron: https://www.uakron.edu/hr/benefits/
Application Instructions: In order to be considered for this position, please submit an online application and attach your resume.
Application Deadline: Review of applications will begin on July 13, 2026.
FLSA Status (exempt/nonexempt)
United States of America (Non-Exempt)
Union Affiliation (if Applicable)
For assistance with your application or attachments, please contact the Human Resources representative listed:
Cindy Harm
charm@uakron.edu
________________________________________________________________________
Background Check Statement
The University of Akron is committed to providing a safe environment for all students and employees. The University endeavors to protect the health, welfare and safety of all students, employees and visitors on our campus. As such, all offers of employment with The University of Akron are contingent upon verification of credentials, and satisfactory completion of a criminal background check. Some positions may require additional credit investigation and a pre-employment driving record search.
Non-Discrimination Statement
The University of Akron is an Equal Education and Employment Institution. View our Non-Discrimination Statement for more information. Equal Opportunity Employer, including disability/veterans.
State of Residence Statement
It is the expectation of the University of Akron that all work performed as an employee of the University will be performed in Ohio.
Salary : $29