Real Estate Accounting Manager​

Title: ​Real Estate Accounting Manager​ 

Reports To: ​Senior Real Estate Asset Finance Manager​ 

Department: ​Finance​ 

Location: ​Oakland, CA​ 

Schedule: ​Monday through Friday​  

Travel: ​Local travel may be required​  

Salary: ​$105,000 - $120,000 annually​ 

Employee Status: ​Regular​, ​Full-Time​, ​Exempt​  

Union: ​N/A​ 

Supervises: ​Property Staff Accountant​ 

Benefits 

​​Two weeks of paid vacation a year, sick time, 14 holidays, up to five floating holidays based on employment status​, medical and dental benefits on the first of the month following 30 days of employment, life insurance policy at no cost to employees (with the option of increasing policy amount), flexible spending account for medical and dependent care costs, commuter benefits, 403(b) with employer match, and other benefits. We foster a joyful workplace and offer opportunities for professional development and growth.  

Agency Summary  

The Unity Council is a non-profit Social Equity Development Corporation with an over 60-year history in the Fruitvale neighborhood of Oakland. Our mission is to promote social equity and improve quality of life by building vibrant communities where everyone can work, learn, and thrive.  

Our programs aim to provide the community with the tools, knowledge, and resources to transform their lives and ultimately achieve their long-term educational, career, and financial goals. These holistic programs and services reach more than 10,000 individuals and families annually in five languages. Programs include early childhood education, youth mentorship and leadership development, employment services, career readiness training, housing and financial stability, senior citizen services, affordable housing and neighborhood development, and arts and cultural events. Our work expands beyond the Fruitvale district and now reaches across Oakland and into Contra Costa County. The Unity Council employs a diverse workforce of more than 300 people who reflect the linguistic, cultural, and ethnic identity of the communities we serve.  

Position Summary 

​​The Real Estate Accounting Manager (REAM) is responsible for overseeing Real Estate Development and Property Management accounting, audits and budgeting. This position is responsible for Real Estate Development accounting and audits for projects purchased or built by The Unity Council and its affiliated organizations. Additionally, will support and train users in property management software. The Real Estate Accounting Manager will report to the Senior Real Estate Asset Finance Manager. REAM must be able to adapt to a continually evolving environment, thrive in an autonomous and deadline-oriented workplace, and manage multiple projects.  ​ 

Essential Duties and Responsibilities 

The duties and responsibilities include, but are not limited to the following: 

​​Property Management 

• ​Effectively manage an accounting team of 1-3 direct reports. 
• ​Lead and direct Property Accountant in preparing monthly financials for residential, office and retail properties.  
• ​Review financial statement packages prior to submittal to property management and external agencies. 
• ​Act as liaison between third party clients, property management, real estate development and the property accounting team. 
• ​Ensure all annual filings are completed timely with county, state, and federal agencies.  
• ​Ensure compliance with loan covenants and prepare timely compliance reporting for lenders, investors or other related agencies. 
• ​Ensure timely processing of debt payments, real estate taxes, owner distributions, payroll reimbursement, intercompany payables, and management fees. 
• ​Closely monitor property cash balances to ensure all properties are able to meet payment obligations as they come due. Identify cash shortage issues and initiate solutions to avoid delinquencies. 
• ​Manage the annual audit and tax filing process for property standalone audits 
• ​Provide property related items as needed for The Unity Council consolidated audit. 
• ​Manage the annual budget process for all properties in the portfolio.  Collaborate with property management staff to ensure budgets are reviewed, approved, and implemented on schedule. 
• ​Common Area Maintenance (CAM) reconciliation and billing for commercial properties. 
• ​Coordinate with Property Management department to oversee tenant accounts receivable – timely and accurate billing and move-outs; monitoring of delinquencies. 
• ​Provide projections and forecasting as requested, especially to ensure optimization of year end surplus cash. 
• ​Become expert and super user for property management and accounting software. 
• ​Assist in software training and implementation. 

​ 

​Real Estate Development  

• ​Oversee all Real Estate Development accounting activity  
• ​Coordinate with Real Estate Development to reconcile all project activity reports with accounting records. 
• ​Review predevelopment and construction invoices and process for payment. 
• ​Lead the cost certification process for Real Estate Development. 
• ​Respond to funder and regulatory requests for reporting and information. 
• ​Work in collaboration with property management, real estate development to successfully transition new properties added to the portfolio by acquisition, new construction, or 3rd party management. 
• ​Ensure proper recording of any escrow activity (e.g. real estate acquisition, loan refinancing, title transfer, etc.). 

​​ 

Qualifications 

• Supervisory experience leading a team of accountants. 
• Strong knowledge and application of GAAP. 
• 5 years of business finance or other relevant experience 
• Intermediate or advanced knowledge of Excel formulas and functions 
• BA, or BS, or equivalent experience required (Bachelor’s Degree in Accounting/Finance/Economics) 
• Experience in nonprofit finance. Real Estate finance, including affordable housing financing, tax credit, HUD and tax-exempt bond structures a plus. 
• Prior experience with Yardi a plus. 

The Property Accounting Supervisor should demonstrate competence in some or all of the following: 

• Behave Ethically: Understand ethical behavior and business practices and ensure own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization 
• Build Relationships: Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization. 
• Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques. 
• Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters. 
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organizational effectiveness. 
• Lead: Positively influence others to achieve results that are in the best interest of the organization. 

Demonstrated analytical skills 

• Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization 
• Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities. 
• Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results. 
• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem. 

Physical Requirements 

• ​​This position is primarily sedentary and requires the ability to remain seated for extended periods of time. 
• ​Frequent use of hands and fingers to operate a computer, keyboard, and other standard office equipment. 
• ​Ability to occasionally stand, walk, and reach with hands and arms. 
• ​Must be able to occasionally lift and/or move items up to 10–15 pounds. 
• ​Requires close vision and the ability to focus for extended periods when working on a computer or reviewing detailed documents. 
• ​May involve occasional bending, stooping, or climbing stairs. 

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Pre-Employment Requirements 

• Background/fingerprints 
• Reference Checks 

This description is not intended to be construed as an exhaustive list of duties, responsibilities or requirements for the position. This position may change or assume additional duties at any time.