What are the responsibilities and job description for the Bilingual Administrative Assistant position at The United Solutions Group Inc. USG1?
Company Description
Our client is a well-established small law firm in Allentown, Pennsylvania, is seeking a highly organized and self-motivated Bilingual Administrative Assistant to support our legal team in ensuring efficient office operations and effective case management. In this role, you will provide essential administrative support contributing to the smooth and effective functioning of the office.
Job Description
Key Responsibilities:
- Provide general administrative support to attorney(s) and enhance the overall efficiency of the office.
- Monitor and manage the daily emails, communicating urgent issues, needed responses and a daily summary to head attorney.
- Communicate professionally with clients, witnesses, and other parties involved in legal matters, both in-person and over the phone.
- File and organize legal documents and correspondence, ensuring filing accuracy and timeliness.
- Manage calendars, schedule appointments, and monitor important calendar deadlines to ensure timely responses.
- Handle incoming phone calls, direct inquiries, and maintain a professional and welcoming environment for clients and visitors.
- Maintain confidential client files and ensure compliance with legal documentation procedures.
- Assist with general office tasks, including organizing records and maintaining office supplies.
Qualifications
- Bilingual proficiency (English and Spanish) is required.
- Proficient in Microsoft Word.
- Minimum typing speed of 35 words per minute.
- Strong attention to detail and ability to manage multiple tasks simultaneously.
- Prior experience in a legal environment preferred.
- Familiarity with Clio or similar legal case management software is a plus.
- Excellent communication and organizational skills.
- Ability to handle sensitive information with discretion and professionalism.
Additional Information
What We Offer
• Direct mentorship from a renowned senior attorney with more than 40 years of experience.
• A collaborative and professional environment dedicated to client advocacy and legal excellence.
Qualified candidates are encouraged to submit a resume and cover letter for consideration.
Job Type: Full-time
Compensation: Dependent on experience
Work Location: In-person