What are the responsibilities and job description for the Accounts Payable Specialist position at The Union League of Philadelphia?
Job Title: Accounts Payable Specialist
Department: Accounting
Reports to: Controller
Location: 140 S. Broad Street Philadelphia, PA 19102
Description
We are looking for a meticulous Accounts Payable Specialist to be responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner.
Responsibilities
Monday - Friday
9:00AM - 5:00PM
Benefits & Compensation
Department: Accounting
Reports to: Controller
Location: 140 S. Broad Street Philadelphia, PA 19102
Description
We are looking for a meticulous Accounts Payable Specialist to be responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner.
Responsibilities
- Records all invoices accurately into the Accounts Payable system for all entities
- Conducts audits on vendor invoices and verifies any address changes
- Secures approval from department heads for all invoices
- Ensures correct General Ledger (G/L) coding of invoices
- Manages the processing of all bills for final check payment and M&T Supplier Pay
- Ensures that all new vendors provide W9 forms and attempts to enroll them in Supplier Pay
- Reconciles and records all Fintech payments.
- Processes payments and records all ACH vendors such as Sysco, Aqua, Atlantic City Electric, etc.
- Conducts monthly reviews of vendor statements against open invoices in the accounting system when time permits.
- Utilizes the shared drive to retrieve and print invoices and post for dining and golf departments.
- Executes the Year-End 1099 process for vendors.
- Establishes communication with vendors for updates and to prevent credit holds.
- Facilitates the transition of vendors to email invoices for expedited processing.
- Ensures all locations adhere to month-end deadlines.
- Monitors and responds to emails daily.
- Excellent attention to detail and accuracy
- Strong organizational and time management skills
- Ability to work independently and as part of a team
- 3 years of accounts payable experience preferred
Monday - Friday
9:00AM - 5:00PM
Benefits & Compensation
- Health Insurance
- Vision Insurance
- Dental Insurance
- Life and Disability Insurance
- Flexible Spending and Health Savings Accounts
- Employee Assistance Program
- 401(k) plan with Company Match
- Paid Time Off (PTO)
- Paid Holidays, Bereavement, and Jury Duty
- Paid Pregnancy/Parental leave
- Tuition Reimbursement