What are the responsibilities and job description for the Administrative Assistant IV position at The Tsui Group?
The Tsui Group is seeking a qualified and experienced candidate to join our aviation team as an Administrative Assistant IV in Los Angeles County with the following duties:
Essential Responsibilities:
- Prepare written materials and correspondence.
- Manage calendars for project supervisors and inspection staff.
- Coordinate meetings, prepare agendas, and take meeting minutes.
- Copy and scan documents as needed.
- Maintain project logs and documentation.
- Handle phone calls, greet visitors, and assist them.
- Support communication with project supervisors and inspection staff for document control.
- Track financial documents for budgeting.
- Manage office duties and support inspection staff, including office supplies.
- Serve as a liaison between inspectors and project management/document control.
- Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings.
- Organize filing systems from pre-construction to project close-out.
- Ensure that inspection issued documents are maintained and in compliance with contract documents and LAWA requirements.
- May assume other duties as needed.
Minimum Required Qualifications:
- Minimum of 10 years experience as an administrative assistant
- Excellent written and oral communication skills
- A working knowledge of standard policies and procedures on complex capital public works projects is preferred
Education:
- Post-Secondary Education
Hardware/Software Knowledge:
- Proficient in Microsoft Office Suite and Bluebeam
- Knowledge of Project Management Information Software used for Inspection/document control (i.e. PM Web, Adobe Pro, etc.)
- Salary Range: $74,000-$79,000
- Medical, Vision, & Dental – 100% covered for the employee*
- Life and Disability Insurance
- 10.5 days of Vacation pay (Accrued)
- 6 days of Sick pay (Available Immediately)
- 10 days of Holiday pay (9 Holidays, 1 Personal Day)
- 3% Employer Contribution 401k (After 1 year of service)
- Monthly Stipend for Cell Phone
- Laptop for work purposes
Salary : $74 - $79