Business Services Coordinator, Accounting Clerk

Posting Details

Position Information

Job Title
Business Services Coordinator, Accounting Clerk

Full Time / Part Time
Full Time

Job Type
Staff

Reports To
Business Services Administrator

Position Summary

The Business Services Coordinator, Accounting Clerk, is responsible for providing administrative, financial, purchasing, and customer service support for the University's Business Services operations. The position manages, procurement card administration support, accounts payable processing, auxiliary services accounting functions, Central Stores operations, and customer service related to university business services programs. The incumbent serves as a key point of contact for faculty, staff, students, and external vendors while ensuring compliance with university policies and procedures and maintaining accurate financial records. The position supports operational efficiency through reporting, reconciliation, training assistance, and process improvement initiatives.

Bryant is recognized as a top 1 percent national leader in student education outcomes and ROI and regularly receives high rankings from U.S. News and World Report, QS Stars, Money, Bloomberg Businessweek, Wall Street Journal, and College Factual. Bryant's strategic plan, Vision 2030, redefines higher education through a commitment to providing students with a transformational learning experience. Vision 2030 accelerates advancements in academic innovation, experiential learning, vibrant student life, Division I athletics, and a connected community that fosters belonging and success.

Principal Accountabilities

Procurement Card Administration

• Assist in the administration of the University's Procurement Card (P-Card) program.
• Process new card applications, card modifications, card cancellations, and cardholder documentation.
• Monitor transactions, conduct audit follow-up communications, and assist with monthly compliance reviews.
• Maintain cardholder records and support training efforts for new and existing cardholders.
• Generate reports and provide administrative support for procurement card program compliance and audits.

Accounting and Financial Operations

• Process accounts payable invoices, ensuring proper coding, approvals, and timely payment.
• Process, reconcile, and deposit daily Business Services and Bulldog Bucks transactions.
• Prepare journal entries, account reconciliations, and month-end financial reports.
• Track commissions and other departmental revenue sources and ensure proper recording and deposit of funds.
• Maintain accurate departmental financial records and assist with audits, budgeting, and financial reporting activities.

Auxiliary Services and Customer Service

• Serve as a primary customer service contact for Business Services and Auxiliary Services programs.
• Provide problem resolution and support for Bulldog Bucks, Atrium-related issues, ID card meal plan concerns, vending services, and other Business Services programs.
• Assist the Business Administrator with coordination with Dining Services, Information Technology, Residence Life, and other campus partners to support meal plan transitions, account reconciliation, and system updates.
• Respond to inquiries from students, faculty, staff, vendors, and campus visitors in a professional and timely manner.

Central Stores and Operational Support

• Maintain Central Stores inventory, order supplies, process invoices, and coordinate departmental recharges.
• Distribute inventory and support services including stationery, testing supplies, binding, folding, and mail preparation services.
• Operate equipment associated with Central Stores and related business service functions.
• Serve as backup support for designated Business Services operations, including print and mail-related services as assigned.

Vending and Vendor Management

• Coordinate service requests for vending equipment and monitor vending-related activity.
• Assist with vendor communications and maintain productive working relationships with contracted service providers.
• Reconcile vending transactions and support reporting requirements.
• Coordinate equipment moves, repairs, and operational issues with Facilities and vendors.

Reporting, Training, and Process Improvement

• Prepare routine and ad hoc reports utilizing University systems and departmental databases.
• Assist with the development and maintenance of business procedures, training materials, and user documentation.
• Support onboarding and training efforts related to purchasing, procurement cards, and Business Services processes.
• Identify opportunities to improve operational efficiency and customer service delivery.
• Perform special projects and other duties as assigned.

Qualifications

• Associate's degree in business, Accounting, Finance, or a related field required; bachelor's degree preferred, or an equivalent combination of education and experience.
• Demonstrated experience in accounting, accounts payable, purchasing, procurement, business operations, or customer service.
• Knowledge of basic accounting principles and financial recordkeeping practices.
• Strong customer service and interpersonal skills with the ability to build positive relationships across the University community.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities simultaneously.
• Proficiency with Microsoft Office applications, particularly Excel, and experience working with enterprise financial systems.
• Ability to analyze information, prepare reports, and identify solutions to operational issues.
• Strong written and verbal communication skills.
• Experience working with POS systems, financial software, card management systems, mobile applications, and related technologies is preferred.
• Ability to exercise discretion and maintain confidentiality when handling sensitive financial and personal information.
• Ability to work independently while contributing effectively as part of a team.

Working Environment

At Bryant University, we believe that our strength lies in the richness of our campus community and the unique perspectives that shape it. By connecting academic and social experiences, we create an environment where individuals feel valued, respected, and supported. Our commitment to fostering belonging and well-being ensures that everyone has the opportunity to thrive and contribute meaningfully. We encourage applications from those who appreciate the wide range of experiences and backgrounds that make our community exceptional. Discover more about how we cultivate a welcoming and collaborative campus culture that drives excellence.

Physical Capacities

Posting Detail Information

Posting Number
STA02825

Work Hours

Open Date
09/02/2026

Close Date

Open Until Filled
Yes

Applicant Special Instructions