Part-Time Office Assistant – West Hartford Police Records Division

Job Purpose
Provides a variety of administrative support functions to enhance the operation of a program or division.

Essential Job Functions/Results

• Provides information, reports, permits, and fingerprinting to constituents over the phone or in-person
• Types, scans, or files correspondence, invoices, and/or reports
• May review confidential and highly sensitive information according to established policy
• Distributes all incoming mail to appropriate individuals and departments
• Performs data entry utilizing desktop software and on-line systems to facilitate information processing and analysis
• Assists with payroll and general office duties as necessary
• Maintains department files, reviews content, and assured information is current and valid
• Proofreads information for accuracy

Knowledge, Skills, and Abilities

• Skilled with interacting with employees and the public in a courteous and professional manner
• Proficient with MS Word and Excel
• Proficient in reading/writing/typing detailed correspondence and reports
• Proficient with applying specific instructions to assignments
• Proficient with filing numerically and alphabetically
• Applies innovative solutions to problems

Required Qualifications

• High School Graduate
• Minimum of two years of related work experience; or equivalent combination of education and/or experience.

APPLICATIONS WILL ONLY BE ACCEPTED ELECTRONICALLY

To apply, visit our website at www.westhartfordct.gov and click on “Job Openings”. All applications must be submitted by the posted deadline.

Method of Selection
Weight Passing Score
Oral Board Examination 100% 70%

The Town reserves the right to limit the number of candidates invited to each phase of any selection process. Candidates must achieve a passing score of 70% on the Oral Board Examination in order to have their name placed on the Eligible List.

Background Investigation: A thorough background and character investigation will be conducted for the specific purpose of obtaining pertinent data for Office Assistant positions within the West Hartford Police Department. Eligible candidates will be requested to authorize a release of personal information, however personal or confidential it may appear to be, including but not limited to, educational, financial/credit agencies and institutions, medical history, employment history, legal complaints, arrests or convictions, and motor vehicle history.

NOTE: In accordance with Connecticut state law applicants are not required to disclose the existence of any arrest, criminal charge or conviction, the records of which have been erased pursuant to finding delinquency or a finding that a child was a member of a family with service needs, an adjudication as a youthful offender, a criminal charge that has been dismissed or knolled, a criminal charge for which the person has been found guilty, or a conviction for which the person received an absolute pardon. Any person whose criminal records have been erased pursuant to these rules shall not have been considered arrested within the meaning of the Connecticut General Statues with respect to the erased proceedings may swear so under oath.

It is the policy of the Town of West Hartford that discrimination in any way on the basis of race, color, religion, ethnicity, national origin, ancestry, sex, age, sexual orientation, genetic information, gender identity/expression, marital status, citizenship, veteran status, military/veteran status, political belief, criminal record, disability or any other protected status in accordance with the requirements and any exceptions under applicable state or federal law toward employees is strictly prohibited and will be not be tolerated.


The Town of West Hartford provides reasonable accommodations to persons with disabilities in accordance with the Americans with Disabilities Act (ADA). If you need an accommodation on the application or testing process, please contact the Human Resources Department at 860-561-7484 or email Melissa Henowitz.

Individuals who do not have access to a computer or need assistance completing an online application may visit the Noah Webster Library or its branches for access and assistance.

MAH