Operations & Administrative Coordinator

Build the Infrastructure That Helps Survivors Heal

At The Thriving Initiative, we believe survivors of sexual assault, stalking, and domestic violence. Period.

Our team works every day to build trauma-informed spaces for survivors to heal and receive the resources and coping tools they need.

We are looking for an Operations & Administrative Coordinator who understands that behind every transformative program is thoughtful coordination, organized systems, and reliable follow-through. Our current team is entirely dedicated to programs and delivering the highest quality care. We are growing quickly and growth requires strong systems - this is where you come in!

This role is all about helping to strengthen the backbone of our mission-driven organization so more survivors can get access to the critical support they need now.

If you love working with smart, passionate people, you’re driven to have your career aligned with your values, and you care deeply for supporting survivors - this role may be for you.

Who We Are

The Thriving Initiative is a 501(c)(3) nonprofit serving survivors on college campuses including UC Santa Barbara, San Francisco State University, and San Diego State University. Our programs are survivor-centered, trauma-informed, and grounded in deep respect for community healing.

We are a small but highly committed team. Every staff member is here because they believe in this work. We value innovation, empathy, community, and respect.

Who You Are

You are someone who finds satisfaction in creating order and clarity. You are detail-oriented and notice when things fall through the cracks, and you genuinely enjoy making sure things run smoothly, being proactive, and preventing problems before they arise.

You thrive building and enforcing systems. You probably like spreadsheets more than the average person.

You understand discretion, professionalism, and the importance of handling sensitive information with care.

You are self-directed, organized, and dependable.

This role is ideal for someone early-to-mid career who wants to grow within a nonprofit environment and contribute meaningfully to a cause that matters.

What You’ll Do

Program & Operations Support

• Assist with documenting internal processes and SOPs
• Maintain and update CRM and program databases
• Updating program information across platforms
• Support program tracking, and reporting processes
• Coordinate logistics for some trainings and events
• Maintain master organizational calendar and deadline trackers

Organizational Infrastructure

• Help maintain administrative and compliance documentation
• Ensure operational systems remain organized, tracked, and up-to-date

Executive & Administrative Support

• Coordinate external communications
• Organize and maintain digital files, shared drives, and internal systems to ensure easy access and clarity across the team
• Prepare and assemble meeting materials, packets, supporting documentation and follow-up information for major meetings in collaboration with the Executive Director
• Maintain a centralized action item tracker and assist with ensuring follow-through on key deadlines
• Draft and format reports, proposals, and internal documents with accuracy and professionalism
• Frequently check the mailbox, located in Goleta.
• Help streamline and execute on recurring administrative processes to improve efficiency over time

Your work in this role directly supports survivor healing by strengthening the systems behind the scenes. Because our programs are largely seasonal following the academic year, the time allocation of these job duties varies depending on the time of year.

Work Structure & Benefits

This is a primarily remote position, with occasional in-person responsibilities in Santa Barbara for team gatherings, meetings, events, and in-person logistics. Some evening or weekend support may be required during programs or events, with advance notice whenever possible.

We are intentional about building a workplace that supports sustainability in mission-driven work. We offer:

• Flexible scheduling
• Paid federal holidays (rare for part-time roles) and generous sick leave/PTO
• A highly collaborative, mission-aligned team environment
• Meaningful professional development and growth opportunities
• The opportunity to contribute directly to survivor-centered work that creates real change

Compensation

Range: $20-24/hour, depending on experience and qualifications.

How to Apply

Please apply through our online application: https://www.thethrivinginitiative.org/apply-now

Applications will be reviewed on a rolling basis. We expect to make a hiring decision by early April.

Final offers are contingent upon positive references, and a background check.

Join us in supporting survivors of interpersonal violence, we look forward to hearing from you!

Equal Opportunity Employer

The Thriving Initiative is committed to fostering an inclusive and diverse workplace. We are an Equal Opportunity Employer and consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, ancestry, age, genetic information, disability, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws. We comply with the California Fair Employment and Housing Act (FEHA) and all state and federal regulations to provide reasonable accommodations to individuals with disabilities and to protect employees from discrimination and harassment.

If you need assistance or any reasonable accommodation due to a disability, we encourage you to contact us at apply@thethrivinginitiative.org