What are the responsibilities and job description for the Office Administrator position at The Thrasher Group?
At Thrasher, we don’t just design and deliver projects—we build communities and invest in people. As a full-service architecture, engineering, and field services consulting firm, we’ve built a strong reputation for excellence across the Mid-Atlantic region. Our team thrives on collaboration, innovation, and a shared commitment to delivering meaningful results across five key markets: architecture, land development, water resources, transportation, and energy.
Position Summary
We are seeking a highly organized and proactive Office Administrator to support critical business operations at our Beckley, WV office. This role is ideal for someone who enjoys balancing day-to-day office coordination with technical and project support responsibilities, takes ownership of their work, and wants to make a meaningful impact across multiple areas of the organization.
General Responsibilities
- Receive and direct visitors; receive and distribute mail and packages
- Prepare mailing slips and deliver packages to the post office or drop-off locations
- Coordinate received bills and payments with the Bridgeport office
- Coordinate meals for lunch meetings, lunch-and-learns, and other office functions
- Assist with fleet management, including maintenance schedules, registration, and inspection tracking
- Monitor and order office supplies as needed
- Scan, print, copy, and bind documents
- Maintain office space, including coordinating with vendors and the landlord regarding repairs and issues
- Monitor safety supplies and equipment
- Coordinate with IT on relevant issues for the Beckley office
- Coordinate and schedule volunteer and sponsorship events
- Coordinate and schedule Chamber of Commerce meetings and local conference functions
- Support the Land Development amp; Water Resources division with bids, technical documents, letters, AEP construction books, and report editing
- Support the Construction Services division with daily reports, technical reports, and data input
- Support the Survey division with supply ordering and general administrative tasks
Technical Responsibilities
- Edit technical documents, including specifications, proposals, and amendments
- Prepare bid packages
- Assist with preparation for pre-bid and pre-construction meetings
- Manage filing and document organization
- Perform data entry, including daily field reports, Quest data, bid results, and bid tabs
- Process revisions to technical reports
Why Thrasher
Benefits amp; Compensation
Thrasher provides an excellent benefits package, including health, dental, and vision insurance; company-paid short- and long-term disability; 401(k) matching; paid parental leave; life insurance; paid time off; tuition assistance; and more.
Professional Development
We place a strong emphasis on professional growth through structured goal setting, specialized training opportunities, performance bonuses, and annual salary reviews.
Work-Life Balance
In promoting a family-oriented culture, we recognize the importance of work-life balance and schedule flexibility.
The Thrasher Group conducts pre-employment drug screens and background checks on all applicants who accept offers of employment. Authorization to work in the United States is a precondition of employment. EEO/AA/E-Verify.