What are the responsibilities and job description for the Office Administrator/Receptionist position at The Tenants Law Firm?
Job Summary: We are seeking a polished, reliable, and professional office administrator/receptionist to be the first point of contact for our law firm. The ideal candidate will have excellent communication skills, a strong customer service mindset, and the ability to multitask in a fast-paced legal environment. This role is vital in ensuring a welcoming atmosphere for clients while supporting the firm's administrative operations.
Key Responsibilities:
- Phone System Management: Answer, screen, and direct phone calls promptly and accurately.
- Mail Management: Handle incoming and outgoing mail.
- Client Management: Return phone calls as directed by attorneys and legal staff. Schedule client appointments and attorney meetings.
- Administrative Tasks: Greet clients, visitors, and vendors in a professional and courteous manner. Assist attorneys and legal staff with administrative tasks as needed. Manage office supplies inventory and place orders when necessary.
- Confidentiality: Handle sensitive and confidential information with care, following strict protocols to maintain client privacy and data security.
- Data Entry: Perform data entry, scanning, and filing of client records and legal documents.
Qualifications:
- Education: High school diploma or equivalent required.
- Experience: Previous experience as an office administrator/receptionist, particularly in a legal setting, is preferred but not required.
- Technical Skills: Proficiency in using office software (e.g., Microsoft Office). Experience with legal records software is a plus.
- Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with attorneys, staff and clients. Bilingual is a plus.
- Time Management: Ability to prioritize tasks and manage time effectively in a fast-paced legal environment.
- Confidentiality: Demonstrated ability to handle confidential and sensitive information with discretion and integrity.
Benefits:
- Medical, Dental, and Vision Insurance
- 403(b) Retirement Plan
- Paid Time Off and Paid Holidays
- Flexible remote work schedule
Job Type:
Full-time. In Office.
Pay: $18.50 - $30.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Application Question(s):
- Desired Pay Range
Language:
- Spanish (Preferred)
Work Location: In person
Salary : $19 - $30