What are the responsibilities and job description for the Administrative Assistant position at THE·TEAM?
THE·TEAM operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. Our brands and properties division works with iconic brands and rights holders, supporting business growth through all marketing disciplines. We're a trusted partner to every major league, team and venue, building meaningful connections between brands, properties and fans.
Headquartered in Los Angeles, THE·TEAM's presence spans 28 countries and more than 70 cities, including New York, London, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit THE.TEAM.
Job Overview
THE
Headquartered in Los Angeles, THE·TEAM's presence spans 28 countries and more than 70 cities, including New York, London, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit THE.TEAM.
Job Overview
THE
- TEAM is seeking a highly organized and proactive Administrative Assistant to provide confidential, high-level administrative and operational support to the SVP, Strategy & Consulting. The ideal candidate is a strategic thinker with exceptional attention to detail, strong communication skills, and the ability to manage competing priorities in a fast-paced dynamic environment.
- Calendar Management: Proactively manage and prioritize complex, high-volume calendars, including scheduling internal and external meetings across multiple time zones, resolving scheduling conflicts, and ensuring all necessary information is shared in advance.
- Travel Coordination: Arrange and oversee all aspects of domestic and international travel, including flight bookings, accommodations, ground transportation, etc., while also managing last-minute changes with professionalism and composure.
- Expense Management: Prepare, process and reconcile expense reports and invoices on behalf of both executives.
- Gatekeeping & Prioritization: Act as a key point of contact, screening and routing correspondences (emails, in-person requests, etc.) to protect the leader’s time and focus.
- Communication Liaison: Help monitor and organize leader’s email inbox, drafting responses, flagging urgent items, and organizing emails as needed.
- Meeting & Event Logistics: Assist in the planning, coordination, and execution of events for Strategy & Consulting, including All Hands meetings, offsites, social functions, and high-level client meetings.
- Special Projects: Support leadership in the planning and execution of varies ad-hoc projects as needed.
- Exceptional organizational and time management skills with strong attention to detail.
- Excellent written and verbal communication skills.
- Able to work independently, anticipate needs, and handle multiple high-priority tasks simultaneously.
- Proven ability to exercise discretion and maintain strict confidentiality regarding sensitive company, client, and personal information.
- Professional Development: Take advantage of our learning and development programs, mentorship opportunities, and career advancement support.
- Generous Time Off: Enjoy generous paid time off and holiday allowances to recharge and spend time with loved ones.
- Parental Leave: We provide paid parental leave to support your family during important life events.
- Retirement Plan: 401k plan including contribution matching.
- Healthcare: Medical, dental, vision, FSA/HSA, life and disability coverage options.
- Ancillary: Critical illness, identity protection, pet insurance, 529 plans and more
- Commuter Benefits: Access support for travel and commuting needs, where available