Taylor Leasing & Rental Coordinator

Taylor Machine Works, Inc. is a relationship-focused, family-owned company which designs and manufactures heavy offroad equipment including forklifts and cargo handling equipment. Located in Louisville, Mississippi for nearly 100 years, Taylor provides challenging and rewarding technical career opportunities. Taylor Machine Works has become a worldwide operation with sales driven by the professional and aggressive activities of a vast domestic dealer sales, direct sales, and international sales organization. TMW designs, engineers, and manufactures more than 100 models of industrial lift equipment with lift capacities from 4,000 lbs. to 125,000 lbs. At the very center of this success has been an unwavering commitment to the key concepts of Faith-Vision-Work by the members of the Taylor family and employees who collectively form The Big Red Team!

Basic Purpose

Performs administrative / clerical duties for the Director of Sales, General Sales Manager, Taylor Leasing & Rental Manager & Coordinator, and Regional Sales Managers.

Nature and Scope

Ensures administrative and all duties relating to office management are met.

Ensures that the Rental & Used equipment is invoiced, shipped, tracked, and equipment location is updated daily.  

Incumbent will be cross trained with Sec/Director of Sales – Assistant Sales Coordinator.  Serves in the capacity of TLR Assistant Coordinator

Primary Accountabilities

Monitor billing and administrative support for all rental and used sales transactions

Maintain a working knowledge of all TLR, TCE, and TTARL invoicing processes related to rental and used equipment, including customer portals

Assist hourly metered equipment billing

Coordinate weekly with accounting regarding billing accuracy, inventory status, and collections

Review and monitor service related invoices

Process and monitor active rental contracts and used equipment sales to ensure accuracy and compliance

Assist the Sales team by locating equipment, attachments, and forks

Support off lease returns by collecting return conditions and required photographs

Track rental and  used equipment movement and utilization

Monitor and assist with all shipping instructions for TLR equipment

Communicate daily with Taylor Logistics to support timely and accurate delivery of equipment

Assist with coordination between internal departments and external partners related to equipment movement

Utilize all Taylor rental systems including but not limited to Admin Sites, Dashborads, Sharepoint, Telematics, Salesforce, and Egnyte to manage operational data and documentation

Retrieve and maintain rental and used equipment documentation from Egnyte

Ensure equipment photos are current and accurate within the TLR Dashboard

Assist with maintaining accurate and up to date information within the TLR Admin Site

Support tracking and maintenance of TLR parts and attachments through I Series and coordination with SSI staff

Prepare and distribute daily and weely reports related to rental and used inventory movement

Compile monthly, quarterly, and annual reports supporting TLR performance and sales objectives

Job Requirements

Associate degree or higher education preferred 

Basic computer skills required but must be proficient in Excel. 

Proficiency in data entry and typing is important. 

Professional demeanor and self confidence in dealing with customers and outside contacts

Problem solving skills are necessary to identify and resolve discrepancies.

Must be able to work in close contact with others in a small office and be able to get along with others. 

                Skill in answering telephone in a pleasant and helpful manner. 

                Ability to read, understand, and follow oral and written instructions

Organization skills

Must have the ability to multi-task and work well under pressure

Must be team Oriented

Benefits:

• Medical/Prescription
• Dental
• Vision
• Vacation
• 10 Holidays
• 401K
• Company paid Life Insurance