Office Coordinator (Beauty Brand)

Our client, an incredible Beauty Brand in midtown NYC is actively seeking Office Administrator & Culture Coordinator

Possible Temp To Perm --- <<< FOOT IN THE DOOR OPPORTUNITY >>>

Every great organization has someone who keeps the trains running on time, solves problems before they become problems, and creates an environment where employees, clients, and visitors feel welcomed, supported, and inspired.

If you're someone who loves variety, takes pride in making things run smoothly, and enjoys helping others succeed, we'd love to meet you!!

What You'll Be Responsible For:

Creating a Best-in-Class Office Experience. Serve as the first point of contact for employees, clients, candidates, and visitors. Create a welcoming, professional, and positive office environment. Maintain organized office spaces, conference rooms, kitchen areas, and inventory storage.

Office Operations & Administration

Manage day-to-day office operations to ensure the workplace functions seamlessly. Coordinate office supplies, equipment, shipping, mail, vendor relationships, maintenance requests, and general office services. Act as the primary liaison with building management and service providers.

People & Culture Initiatives

Provide administrative support for various HR-related activities, including onboarding, employee communications, and personnel administration. Assist in planning employee events, celebrations, team gatherings, and culture-building initiatives. Help foster a workplace culture that is collaborative, engaging, and supportive

What Makes You Successful

You are someone who naturally takes ownership, anticipates needs, and enjoys being the person others depend upon. You are comfortable juggling multiple priorities, remain calm under pressure, and genuinely enjoy helping

The ideal candidate is:

Highly organized and detail-oriented

Energetic, positive, and professionalResourceful and solutions-oriented

Comfortable working independently with minimal supervision

Adaptable and capable of managing changing priorities

A strong communicator who builds relationships eaily

Qualifications:

Bachelor's Degree preferred

Previous experience in office administration, executive support, office management, or a related

role

Excellent organizational, planning, and project coordination

Exceptional time management and multitasking abilities

Strong problem-solving capabilities and attention to detail

Excellent verbal and written communication skills

Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Experience supporting HR functions is a plus