Staff Accountant

Staff Accountant – Construction (AR, Billing & Job Cost Focus)

Position Summary

We are seeking a detail-oriented and experienced Staff Accountant to support our growing construction operations. This role is heavily focused on cash receipts, invoicing, collections, and reconciliations, while also supporting job cost accounting, financial reporting, and month-end close.

This position plays a critical role in driving cash flow, ensuring financial accuracy, and supporting project-level financial performance. The ideal candidate thrives in a fast-paced environment, understands construction accounting, and takes ownership of results—not just tasks.

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Key Responsibilities

Accounts Receivable, Billing & Cash Management (Primary Focus)

· Manage full-cycle Accounts Receivable, including billing, collections, and cash application

· Generate and issue customer invoices in accordance with contract terms, schedules, and milestones

· Review contracts to ensure billing compliance (retainage, phased billing, change orders, etc.)

· Monitor AR aging and actively drive collections efforts to improve cash flow

· Post and reconcile daily cash receipts in a timely and accurate manner

· Investigate and resolve billing discrepancies, short payments, and disputes

· Maintain professional communication with customers regarding payment status

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Accounts Payable (Structured Support Role)

· Assist with full-cycle Accounts Payable processing, including invoice entry, coding, and batching

· Review and verify vendor invoices for accuracy, proper documentation, and job cost coding

· Ensure expenses are coded correctly to jobs, cost codes, and GL accounts

· Support weekly check runs / payment processing in accordance with company cash flow strategy

· Reconcile vendor statements and resolve discrepancies or missing invoices

· Coordinate with Project Managers and Operations to validate invoices and approvals

· Maintain organized and audit-ready AP documentation (invoices, lien waivers, approvals)

· Assist in tracking subcontractor compliance items (W-9s, COIs, lien waivers) where applicable

· Support management of payment timing to align with company cash flow priorities

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Reconciliations & Financial Accuracy

· Perform monthly bank and account reconciliations

· Reconcile AR and AP subledgers to the general ledger

· Maintain accurate financial records across systems (Spectrum, PavementSoft, etc.)

· Ensure proper documentation, audit trail, and internal control compliance for all transactions

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General Accounting & Close Process

· Prepare and post journal entries

· Assist with month-end and year-end close processes

· Support preparation of financial statements and internal reporting

· Assist with WIP schedules and percentage-of-completion revenue recognition

· Maintain audit-ready schedules and support external CPA/audit processes

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Construction / Job Cost Accounting Support

· Support job cost tracking, coding, and reporting

· Assist in reviewing project budgets vs. actual performance

· Collaborate with Project Managers and Sales to ensure accurate billing and cost allocation

· Assist in understanding job profitability and identifying discrepancies

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Cross-Functional Collaboration

· Work closely with Sales, Operations, and Project Management teams on:

o Billing accuracy

o Job financial performance

o Customer payment issues

o Vendor and subcontractor coordination

· Provide ad hoc reporting and financial insights to leadership

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KPI Ownership & Performance Accountability

· Own and actively manage key performance metrics, including:

o Days Sales Outstanding (DSO)

o AR aging (60/90 day balances)

o Billing turnaround time (job completion to invoice)

o Cash application timing and accuracy

o AP processing accuracy and timeliness

· Identify and execute strategies to improve cash flow and reduce outstanding receivables

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Process Improvement & Systems Optimization

· Identify inefficiencies in accounting workflows and implement process improvements

· Help improve billing cycles, collections processes, AP workflows, and reconciliation accuracy

· Leverage Excel, reporting tools, and system capabilities to drive efficiency

· Support ongoing system improvements and integrations

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Internal Controls & Compliance

· Maintain strong internal controls around cash, receivables, payables, and financial reporting

· Ensure compliance with company policies, GAAP, and audit standards

· Maintain organized and audit-ready documentation at all times

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Qualifications

· Bachelor’s degree in Accounting, Finance, or related field

· 3 years of accounting experience (construction industry strongly preferred)

· Strong experience with:

o Accounts Receivable & collections

o Billing / invoicing

o Accounts Payable processing

o Account reconciliations

· Experience with Viewpoint Spectrum, PavementSoft, or similar construction accounting systems preferred

· Working knowledge of:

o Job cost accounting

o WIP reporting

o Revenue recognition (percentage of completion)

o GAAP principles

· Strong attention to detail and organizational skills

· Ability to work independently in a fast-paced, high-volume environment

· Strong communication and problem-solving skills across departments

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Position Details

· Reports To: Controller

· Location: Marietta / Atlanta, GA

· Schedule: Full-Time, In-Office

· Compensation: $65,000 – $80,000 base salary (depending on experience) year-end bonus

· Growth Opportunity: Expansion into Florida and National divisions creates upward mobility opportunities