Community Engagement and Events Coordinator

Department: Administration

Position Type: Salary Exempt

Reports To: Assistant Head of School for Advancement and Community Engagement

Schedule: .67 FTE (onsite M-F workday schedule to be determined, incorporating evening and weekend event support hours). Some local travel may be required for support of off-site events.

Qualified applicants should submit a Cover Letter and an example of an event plan used to execute an event, in addition to their resume.

Overview:

The Summit Country Day School is a nationally recognized leader in character education and offers a compelling combination of small classes, caring faculty, academic rigor, and strong spiritual values. For more than a century, The Summit has maintained a proud legacy of excellence in independent, Catholic education. We offer coeducational learning experience to students from Montessori 18 months through grade 12. The Summit is a place where values are affirmed, young minds are enriched, and dreams take flight. Learn more at www.summitcds.org.

Reporting to the Assistant Head of School for Advancement and Community Engagement, the Community Engagement and Event Manager serves as the lead coordinator for community events and groups at The Summit. As the point person for the entire event lifecycle, they will bring the Summit community together by collaborating internally with the Development, Marketing and Communication, Operations & Admissions Teams, as well as the Head of School Office. This role is the primary point of contact for leaders of formalized parent groups, including the Summit Parent Association (SPA), and is responsible for building relationships with additional community groups. The position ensures the planning and support of events that strengthen engagement across our broader school community. This position will require flexibility for some evening and weekend work throughout the school year.

Key Responsibilities:

• Create and foster relationships with Summit community groups to develop a clear understanding and implementation of the groups’ goals and aid in further campus engagement.
• Oversee the full event lifecycle, from planning and promoting to execution and follow up, coordinating with multiple departments, volunteer groups and vendors.
• Ability to manage event budgets and maintain event planning documents
• Collaborate with the Marketing and Communications team on event promotion; including event invitations, branding, and communication strategy to ensure maximum reach.
• Maintain and publish a community events calendar, collaborating with the Head of School Office and the Development office.
• Identify and recruit parent volunteers for events and involvement, aligning their interests with the opportunities within the school.
• Partner with the Admissions team for events on an as-needed basis.
• Support the Summit’s spiritual pillar by planning community masses, Christmas Eve Mass, baptisms, funerals, and aiding in the administrative duties with the sacraments and Chaplain Office.
• Aid in retention by working with Admissions and the Educational Team on new family communications and developing welcome programs, and additional parent engagement programming.
• Attend meetings to build a rapport with members and align goals with event planning. (Examples: Summit Parents Association, Chaplaincy team meetings, Advancement and Community Engagement Leadership team)
• Engage a diverse community through events to enhance school-wide engagement. Current events include, but are not limited to:

o New Parent Orientation and Back to School

o Grandparents Day and Advancement Luncheon

o Booster Bash, Fall Festival, Village Soirée, and other community group-led events

o Naturalization Ceremony

o Development stewardship and cultivation events

o Campus Day

o Community Masses and Christmas Eve Mass

o Graduation Day and other Graduation events

o Community feedback or other strategic planning related events

Qualifications:

• Bachelor’s Degree required.
• Minimum 2 years of experience with event planning or event coordination required.
• Prior experience working within a non-profit and/or educational setting preferred.
• Minimum 2 years of experience with event planning or event coordination; Knowledge of best practices for community engagement and donor initiatives.
• Strong interpersonal, organizational, follow through, and analytical skills that demonstrate effective leadership, collaboration, project management, attention to detail and creativity.
• Strong desire and experience with process improvement; ability to prioritize and execute own responsibilities and responsibilities of the team, in the face of competing priorities and deadlines.
• Ability to handle multiple, complex events and situations with professionalism, discretion, poise, maturity, and flexibility.
• Ability to work independently and with a team.
• A clear understanding and commitment to The Summit’s mission, vision and values.
• Desire to be part of and engage in the life of The Summit.

Job Type: Part-time

Pay: $22.57 - $27.18 per hour

Benefits:

• 403(b)
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan

Work Location: In person

Salary : $23 - $27