EXECUTIVE OFFICE MANAGER

The State of New Hampshire, Department of Transportation, Commissioner's Office, has a full-time vacancy for an Executive Office Manager.

SUMMARY :

To manage, coordinate and provide administrative support required of the commissioners, directors, and executive office ancillary support groups, with primary responsibility to provide direct assistance to the Commissioner, Assistant Commissioner and Deputy Commissioner. Develops and implements administrative and office management procedures.

YOUR EXPERIENCE COUNTS: Each additional year of approved formal education may be substituted for one year of required work experience and/or each additional year of approved work experience may be substituted for one year of required formal education.

Other information:

MINIMUM QUALIFICATIONS:

Education/Experience: Equivalent combination of 4 years of education and experience after completion of high school. Education and experience must be in accounting, business administration, public administration, office management, or a related field.

License/Certification: None

Other Requirements : None

Trainee Option: Not applicable

PREFERRED QUALIFICATIONS:

Proficiency in the Microsoft Office suite of programs including Microsoft Outlook, Word, Excel, and PowerPoint. Strong organizational skills, customer service skills, and attention to detail.

AFTER-HIRE REQUIREMENTS: None

CAREER ADVANCEMENT OPPORTUNITIES:

In-Band Advancement Available: Yes No

Criteria: None

Broad Group Level Advancement Available: Yes No

Criteria: None

DISCLAIMERS:

The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that job title.

When applicable, the work of an employee in trainee status in this position shall be overseen by a fully qualified individual. An employee in trainee status shall meet the minimum qualifications within the period of time specified on the SJD, not to exceed one year of being hired into this position.

RESPONSIBILITIES :

Develops and coordinates appointments, meeting schedules, telephone communications, travel arrangements and conference registrations for the Commissioners and Executive Office personnel.

Interacts with the general public, state and federal officials on a continuing basis. Facilitates the coordination of constituent response activities to include receiving calls and emails from the public, reviewing and assigning incoming correspondence and monitoring for timely response, and preparing and presenting periodic reports. Maintains an on-going log of communications.

Implements records management program elements for the Commissioner’s Office by following policies and procedures established and approved by the agency. Ensures Commissioner’s Office records are listed in the designated file plan and are applied to the agency records schedule. Coordinates Commissioner signature and routing of signed contracts and documents through document management system. Assists with preparation and coordination of Right to Know Requests and Litigation Holds.

Performs a variety of administrative and communication functions for the Bureau including, but not limited to, scheduling of activity in conference rooms, preparation and signature processing of Governor and Council packages and communication of meeting results; distribution of electronic and hardcopy mail; maintenance of communications equipment inventory (phones and technology); and annual IFS inventory.

Assists the Communications Team in the management of communication protocols and initiatives to include maintaining SharePoint and website.

For further information please contact Paula Nash, Administrator, at (603) 271-3734 or Bureau15@dot.nh.gov

For assistance creating your talent profile or applying online please contact Jim Roberg, Administrator, at (603) 271-8025 or James.G.Roberg@dot.nh.gov

*TOTAL COMPENSATION INFORMATION

The State of NH total compensation package features an outstanding set of employee benefits, including:

HMO or POS Medical and Prescription Drug Benefits:

The actual value of State-paid health benefits and the amount of employee health benefit contributions may vary depending on the type of plan selected and the bargaining unit with which a position is associated.

See this link for details on State-paid health benefits:

https://www.das.nh.gov/hr/benefits.aspx

Value of State's share of Employee's Retirement: 12.87% of pay

Other Benefits:

• Dental Plan at minimal cost for employees and their families ($500-$1800 value)

• Flexible Spending healthcare and childcare reimbursement accounts

• State defined benefit retirement plan and Deferred Compensation 457(b) plan

• Work/life balance flexible schedules, paid holidays and generous leave plan

• $50,000 state-paid life insurance plus additional low-cost group life insurance

• Incentive-based Wellness Program (ability to earn up to $500)

Total Compensation Statement Worksheet:

https://www.das.nh.gov/jobsearch/compensation-calculator.aspx

Want the specifics? Explore the Benefits of State Employment on our website:

https://www.das.nh.gov/hr/documents/BenefitBrochure.pdf

https://www.das.nh.gov/hr/index.aspx

EOE

TDD Access: Relay NH 1-800-735-2964