What are the responsibilities and job description for the Administrative Assistant position at The Staff Pad?
? San Francisco, CA
? Full-Time
The Staff Pad has partnered with Cadogan Tateto hire an organized, detail-oriented Administrative Assistant for their San Francisco office. This is an exciting opportunity to join a world-class company specializing in fine art, luxury logistics, and high-value collections management.
In this role, you’ll provide essential administrative and client support to both the Client Services and Administration teams while helping ensure seamless daily operations in a fast-paced, collaborative environment.
- Provide front office support including greeting visitors, directing calls, sorting mail, ordering supplies, and handling day-to-day administrative tasks
- Support the Client Services team with client file setup, purchase orders, MoveWare data entry, bill of lading preparation, and invoice generation
- Assist leadership team members including Supervisors, the General Manager, and Director as needed
- Deliver exceptional customer service and maintain professional communication at all times
- Maintain organized files and records in accordance with company procedures and protocols
- Utilize available resources to ensure high levels of client satisfaction
- Maintain strong attention to detail and accuracy across all assignments and projects
- High school diploma or GED required
- Minimum 1 year of experience in inventory management and/or data entry
- Strong problem-solving skills with the ability to resolve client concerns professionally
- Highly organized with the ability to manage multiple tasks and priorities simultaneously
- Comfortable working in a fast-paced, multifaceted environment
- Excellent verbal and written communication skills
- Strong multitasking and time management abilities
- Proficient in Microsoft Office and comfortable learning internal systems such as MoveWare and iLive (training provided)
- Professional phone etiquette and polished email communication skills
- Team-oriented mindset with the ability to collaborate across departments
- Comfortable working in a results-driven environment
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- Competitive PTO package
- 401(k) with company matching
- Flexible spending account (FSA)
- Employee discount program
- Free gym membership
Salary : $20 - $25