What are the responsibilities and job description for the Accounts Payable Specialist - Hybrid Role | Full-Time position at The Staff Pad?
The Staff Pad has partnered with a leading distributor of security, low-voltage, and technology solutions to identify an Accounts Payable Specialist for their Earth City, MO location.
In this role you will oversee vendor relationships and manage the full non-PO invoice lifecycle across your portfolio, applying sound judgment while adhering to established policies.
You'll also play an important role in protecting company funds by identifying discrepancies, flagging potential risks, and addressing issues before they become larger payment or compliance concerns
Schedule: Full-Time | Non-Exempt | Hybrid (3 days-in office & 2 days remote - starting after 90 days)
What You’ll Do
Key Responsibilities
- Manage an assigned vendor portfolio as the primary point of contact for inquiries and discrepancies
- Process purchase order (PO) invoices using an automated three-way matching process
- Process all non-PO (“cost”) invoices, including professional services, utilities, operational vendors, subscriptions, and other expenses without a purchase order
- Identify and flag non-PO invoices for potential Use Tax exposure during processing
- Review, code, validate, and resolve invoice discrepancies
- Manage vendor onboarding documentation and process vendor setup and change requests in accordance with established policies
- Prepare payment batches and maintain audit-ready records, including supporting documentation and approval trails
What We’re Looking For
Education and Experience
- High school diploma or equivalent; coursework in accounting or business preferred
- ERP experience required
- Experience with Microsoft Dynamics 365 Finance & Supply Chain preferred
- 5 years of accounts payable experience, with end-to-end ownership of the invoice processing cycle
Additional Skills and Attributes
- Working knowledge of general ledger (GL) coding and its impact on financial reporting and accounting processes
- Proven ability to communicate independently with vendors and resolve discrepancies
- Understanding of Use Tax concepts, or the ability to learn quickly
- Strong Excel skills
- Ability to occasionally lift up to 25 lbs
- Flexibility to work occasional evenings or weekends during month-end close
Key Performance Expectations
- Maintain accuracy and timeliness in invoice processing
- Build strong vendor relationships and respond to inquiries promptly
- Ensure complete documentation and audit readiness
- Identify and flagging potential issues before they lead to payment delays or compliance risks
- Ensure a smooth transition to approval routing as automated workflows are implemented
What You Can Expect
- Ownership of your vendor portfolio within a framework of clear policies and accountability
- An independent work environment that values accuracy, attention to detail, and confidence
- The autonomy to manage responsibilities while maintaining high performance standards
- Retirement benefits through SEP IRA contributions and annual profit-sharing bonuses
- Affordable medical, dental, and vision coverage
- Opportunities for professional development, career advancement, and growth within a promote-from-within culture
- Hybrid work flexibility, with three days in the office and two days remote per week after the initial training period
If you’re an experienced accounts payable professional who takes pride in accuracy, builds strong vendor relationships, and can confidently manage competing priorities with minimal supervision, this is an opportunity to put your expertise to work in a role where your judgment and contributions make a meaningful difference.
Salary : $24 - $32