Office Admin

 

The St. James is a premier sports, wellness, and entertainment brand, empowering people of all ages to reach their peak potential. Our 450,000-square-foot flagship complex in Springfield, VA, offers a unique combination of world-class sports venues, elite training spaces, recovery amenities, and athletic and wellness programs. We also operate Performance Club locations in Springfield, VA, and Bethesda, MD, providing signature group classes, customized performance training, recovery, and high-performance programming in convenient club settings. From comprehensive training to family-friendly fun, lifestyle events, and sporting experiences, The St. James is your destination to discover your best self.

 

At The St. James, we are in the business of human development. Our success in delivering exceptional guest experiences—experiences that engage, inspire, and delight—depends on our ability to recruit, retain, and cultivate team members who embody the true spirit of hospitality. We seek individuals who are committed to personal and organizational excellence, who are proactive and action-oriented, and who thrive in a collaborative team environment. If you have a passion for service and a dedication to continuous growth, we want you to be part of our team.

Overview: The Office Admin serves as the central hub of camp operations, supporting daily logistics, communication, and administrative functions. This role ensures smooth check-in/check-out, accurate record-keeping, and clear communication between families, counselors, and leadership. Office Admins help maintain organization, professionalism, and a welcoming front-of-house experience for all campers and parents.

Key Responsibilities:

· Manage daily check-in and check-out procedures

· Track attendance, rosters, group assignments, and camper movement throughout the day

· Serve as the primary point of contact for parent questions, updates, and concerns

· Assist with medical, incident, and safety documentation

· Communicate essential information to counselors and camp leads

· Maintain organized records, schedules, forms, and supply inventories

· Support the coordination of special events, weekly showcases, and field usage

· Promote a friendly, customer-service–driven atmosphere at all times

· Assist the leadership team with administrative tasks as needed

Qualifications:

· Strong customer service and communication skills

· Highly organized with the ability to manage multiple tasks at once

· Prior experience in administration, camp operations, recreation, or youth programs preferred

· Comfortable using basic computer systems, spreadsheets, and scheduling tools

· Calm, professional demeanor in a fast-paced environment