Human Resources Information System Manager

Description

Welcome to the next generation in senior living, The Springs Living!

About Us:

The Springs Living is a purpose-driven senior living organization with communities throughout Oregon, Washington & Montana. For nearly 30 years, The Springs Living has been committed to transforming housing for older adults by delivering quality service and fostering an enrichment culture to help residents, their families and each other live life to its fullest. To do this, we demonstrate our core values—kindness, quality, innovation, trust, and pride— and empower every team member to do the right thing!

Position Summary:

The HRIS Manager is responsible for the oversight, optimization, and day-to-day operations of the organization’s Human Resources Information System (HRIS) and integrated platforms, including JobVite, Retain, and Kevala. This role ensures HR technology, data integrity, and reporting capabilities effectively support the Home Office and 23 communities across Oregon, Montana, and Washington. The HRIS Manager plays a critical role in the rollout of new systems, including training, system setup, and external vendor management. Partnering closely with the People Team, Payroll, Operations, Finance, and IT, this role streamlines processes, enhances user experience, and enables data-driven decision-making. The HRIS Manager also leads and develops the HRIS Specialist/Analyst.

Key Responsibilities:

• HRIS Strategy, System Administration & Optimization
• • Serve as system owner for the HRIS, including configuration, security, workflows, and overall system integrity
  • Lead continuous improvement initiatives by reviewing system functionality and recommending enhancements to improve efficiency, compliance, and user experience
  • Manage system upgrades, patch testing, new module implementations, and integrations with payroll, scheduling, benefits, learning management systems, and other platforms
  • Ensure data quality, accuracy, and consistency across all HR-related systems
  • Collaborate with the People Team, Operations, Finance, and IT to evaluate and improve workflows such as onboarding, timekeeping, job changes, performance management, and offboarding
  • Identify and implement opportunities to automate manual processes and reduce administrative burden for frontline leaders
  • Manage change by developing communication plans, training materials, and support resources related to system updates and new processes
• Reporting, Analytics & Compliance
• • Develop, maintain, and automate standard and ad hoc dashboards and reports for leadership, including headcount, turnover, staffing ratios, compensation, compliance, and other people metrics
  • Partner with the People team to ensure compliance with federal, state, and local regulations (e.g., FLSA, ACA, EEO, OSHA, state leave laws)
  • Provide accurate data for audits, surveys, wage and hour reviews, and regulatory reporting
• End-User Support & Training
• • Oversee the creation and delivery of system training for managers, supervisors, and employees, including timekeeping, onboarding, approvals, and reporting
  • Ensure high-quality support and timely resolution of HRIS tickets and system issues
  • Maintain an internal HRIS knowledge base and promote consistent system usage across all communities
• Governance & Security
• • Maintain system security roles and permissions to ensure appropriate access levels
  • Safeguard confidential employee data in accordance with company policies and privacy regulations
  • Establish and monitor data governance practices across the employee lifecycle
• Team Leadership & Development
• • Supervise, coach, and develop the HRIS Specialist/Analyst, fostering high performance and professional growth
  • Oversee workload prioritization, ticket management, and service-level expectations for HRIS support
  • Promote an employee-focused, innovative, and data-driven team culture

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, Information Systems, or related field; equivalent experience considered
• 5 years of HRIS experience, including system configuration and analytics; experience with UKG or similar systems strongly preferred
• 1–3 years of supervisory or team lead experience preferred
• Experience supporting a multi-site operational environment (healthcare, hospitality, senior living, or similar) strongly preferred
• Proficiency in HRIS system configuration, workflow design, and reporting tools (e.g., UKG BI, UKG Pro/Ready, Power BI)
• Strong understanding of HR, payroll, benefits, scheduling, and compliance concepts
• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, data modeling)
• Ability to translate business needs into system requirements
• Proactive, strategic, systems thinker
• Strong project management skills
• Excellent Customer-service orientation and responsiveness
• High attention to detail and accuracy
• Analytical mindset with ability to tell a story through data
• Excellent communication and training skills
• Ability to manage confidential information with discretion
• Collaborative, solutions-oriented, and comfortable with change

Benefits:

• Health insurance (includes zero co-pay for mental health counseling)
• Dental insurance
• Vision insurance
• 401(k) matching (6%)
• Short-term and Long-term disability
• Employee assistance program
• Flexible spending account
• Life insurance
• Paid time off/Sabbatical
• Professional development
• On-site chiropractic care
• Employee Wellness Platform
• On-site gym
• Discounted Gym Membership

• All your information will be kept confidential according to EEO guidelines
• Currently a hybrid role based in McMinnville, OR, with plans to transition to a fully on-site position in the Portland metro area in 2026