What are the responsibilities and job description for the Staffing Coordinator position at The Springs Living, LLC?
Description
Staffing Coordinator – The Springs at Whitefish
At The Springs Living, our mission is to change the way people think, feel, and experience senior living. We believe in making a meaningful difference in the lives of our residents, their families, and each other.
We are looking for an organized, dependable, and people-focused Staffing Coordinator to join our team at The Springs at Whitefish!
The Staffing Coordinator plays an essential role in supporting our Health Services team by coordinating staff schedules, assisting with onboarding and training, and ensuring we have the right people in place to provide exceptional care to our residents. This position works closely with department leadership and team members to maintain consistent staffing and support a positive, collaborative work environment.
Key Responsibilities
Our ideal candidate is someone who enjoys working with people, thrives in a busy environment, and takes pride in keeping things organized. You'll need to be proactive, approachable, and comfortable making decisions while balancing the needs of our residents, employees, and community.
Most importantly, we're looking for someone who understands that great resident care starts with a supported, dependable team.
Join us at The Springs at Whitefish and help make a difference every day!
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
Staffing Coordinator – The Springs at Whitefish
At The Springs Living, our mission is to change the way people think, feel, and experience senior living. We believe in making a meaningful difference in the lives of our residents, their families, and each other.
We are looking for an organized, dependable, and people-focused Staffing Coordinator to join our team at The Springs at Whitefish!
The Staffing Coordinator plays an essential role in supporting our Health Services team by coordinating staff schedules, assisting with onboarding and training, and ensuring we have the right people in place to provide exceptional care to our residents. This position works closely with department leadership and team members to maintain consistent staffing and support a positive, collaborative work environment.
Key Responsibilities
- Develop, maintain, and adjust Health Services employee schedules to ensure appropriate staffing and coverage.
- Coordinate shift coverage for call-outs, absences, and staffing changes.
- Maintain accurate attendance records, monitor timekeeping, and assist with payroll-related processes.
- Track and manage employee time-off requests, schedule changes, and shift trades.
- Assist with new employee onboarding, orientation, and ongoing staff training.
- Maintain accurate training records and ensure required certifications and education remain current.
- Support recruitment efforts, including maintaining job postings, conducting reference checks, and assisting with pre-employment processes.
- Communicate regularly with Health Services leadership regarding staffing needs, attendance concerns, and scheduling challenges.
- Participate in a rotating on-call schedule to assist with staffing needs outside regular business hours.
- Provide direct resident care by covering Caregiver or Med Tech shifts as needed to support staffing needs and ensure continuity of care, based on qualifications and training.
- Build positive relationships with employees and promote teamwork, accountability, and excellent resident care.
- Experience in healthcare, senior living, or a related field preferred but not required.
- Strong organizational skills with the ability to manage competing priorities and adapt to changing needs.
- Excellent communication and interpersonal skills.
- Comfortable using scheduling software, electronic timekeeping systems, Microsoft Office, and other computer applications.
- Ability to maintain confidentiality and handle sensitive employee information professionally.
- Strong problem-solving skills and the ability to remain calm under pressure.
- Experience with employee scheduling, staffing coordination, or payroll processes is a plus.
- Current CPR/First Aid certification or willingness to obtain certification.
- A positive attitude, flexibility, and a good sense of humor!
Our ideal candidate is someone who enjoys working with people, thrives in a busy environment, and takes pride in keeping things organized. You'll need to be proactive, approachable, and comfortable making decisions while balancing the needs of our residents, employees, and community.
Most importantly, we're looking for someone who understands that great resident care starts with a supported, dependable team.
Join us at The Springs at Whitefish and help make a difference every day!
- Competitive Wages & Benefits: Health insurance, 401(k) matching, dental and vision insurance, paid time off, and more
- Supportive, Growth-Oriented Environment: Career coaching, scholarship opportunities, and a team that values your contributions and our residents
- Unique Perks: Free on-site chiropractor visits, and a culture where meaningful connections flourish daily
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.