What are the responsibilities and job description for the Accounts Payable Specialist position at The Springs Living, LLC?
Description
Welcome to the next generation in senior living, The Springs Living.
Our purpose is to change the way people think, feel, and experience senior living which starts with changing the way people work in senior living. To accomplish this, we prioritize quality to enhance peoples' lives – not only in our services and housing options for independent living, assisted living, and memory care, but also as an employer.
Job Description
The Springs Living is seeking to hire an Accounts Payable Specialist to join our team! This position is responsible for the full cycle of accounts payable functions and systems monitoring to ensure company financial policies, procedures and controls are in place, and that vendors are paid accurately and timely.
Primary Purposes
Welcome to the next generation in senior living, The Springs Living.
Our purpose is to change the way people think, feel, and experience senior living which starts with changing the way people work in senior living. To accomplish this, we prioritize quality to enhance peoples' lives – not only in our services and housing options for independent living, assisted living, and memory care, but also as an employer.
Job Description
The Springs Living is seeking to hire an Accounts Payable Specialist to join our team! This position is responsible for the full cycle of accounts payable functions and systems monitoring to ensure company financial policies, procedures and controls are in place, and that vendors are paid accurately and timely.
Primary Purposes
- Ensure vendors are paid accurately and timely.
- Set-up and monitor vendor credit card and the company wide purchase card programs.
- Facilitate the process of establishing new vendors by completing credit applications and vendor set-up in the accounts payable system.
- Upload vendor invoices and Key 2 Purchase transactions into the accounts payable (AP) system and assign them to appropriate workflows for approval.
- Monitor invoice workflows to ensure timely approvals and final approve invoices as appropriate.
- Post approved invoices to generate payables and general ledger entries.
- Prepare and process check runs, including generating and mailing checks after approval.
- Record electronic payments and reconcile vendor statements monthly.
- Monitor AP aging reports and alert supervisor to long-outstanding items.
- Set up new vendors in the AP system, ensuring required documentation (W-9s, insurance certificates) is collected.
- Complete credit applications to establish new vendor accounts.
- Maintain and manage credit card programs as authorized.
- Provide professional customer service to vendors, internal teams, and community staff by resolving inquiries and discrepancies promptly.
- Perform AP-related month-end closing duties.
- Conduct quarterly and annual audits of vendor data for 1099 preparation.
- Maintain and improve AP policies and procedures, identifying and implementing process efficiencies.
- Become a subject matter expert and resource for AP-related systems.
- Keep supervisor informed of significant issues requiring attention or resolution.
- Maintain positive, professional relationships with residents, vendors, and staff.
- Perform other duties as assigned.
- Minimum 3 years of accounting experience, with strong emphasis on accounts payable (preferred).
- Solid understanding of accounting principles and business processes.
- Knowledge of the AP cycle, including month-end closing procedures and financial statement impact.
- Experience with CapEx processes and fixed asset management (preferred).
- Familiarity with capital vs. expense classifications (preferred).
- Strong analytical skills with the ability to interpret financial data, especially for capital projects.
- High attention to detail and accuracy in transaction processing and account reconciliation.
- Proficiency in Excel, including pivot tables and complex formulas.
- Ability to investigate and resolve invoice and payment issues independently.
- Skilled at managing multiple priorities and meeting deadlines in a fast-paced environment.
- Experience working cross-functionally with procurement, project management, and finance teams.
- Ability to identify and implement process improvements.
- Understanding of internal controls and approval processes related to expenditures.
- Excellent verbal and written communication skills for interacting with vendors and internal stakeholders.
- Health insurance (includes zero co-pay for mental health counseling, and telehealth)
- Dental insurance
- Vision insurance
- 401(k) matching
- Short-term and Long-term disability
- Employee assistance program
- Flexible spending account
- Life insurance
- Paid time off/Sabbatical
- Professional development
- On-site chiropractic care
- On-site gym, including basketball, pickleball courts and axe throwing target!
- All your information will be kept confidential according to EEO guidelines.
