Facilities Coordinator

Siegel Suites and Siegel Select, flagship brands of The Siegel Group, offer affordable extended-stay accommodations across the U.S. With fully furnished apartments and convenient amenities, they serve a diverse clientele seeking short- and long-term housing solutions. Known for quality service and comfortable living spaces, both brands reflect The Siegel Group’s commitment to hospitality and real estate excellence.

Summary

The Facilities Coordinator will provide administrative and operational support to the Director of Facilities and field maintenance teams. This role requires a construction, facilities, or maintenance-related background, as the individual will work closely with vendors, contractors, property teams, and field staff.

The position is primarily remote, with a preference for candidates located in the Las Vegas area who can report to the corporate office or visit properties as needed.

Responsibilities

• Prepare and coordinate approval requests for facilities-related work and expenses.

• Monitor timecards, overtime, and related reporting for hourly Facilities team members.

• Track and coordinate urgent maintenance issues involving roving and field teams.

• Maintain preventative maintenance schedules and ensure required work is tracked and completed.

• Manage Facilities calendars, scheduling, and follow-up.

• Work closely with vendors and contractors on service needs, scheduling, pricing, and ongoing communication.

• Assist with vendor negotiations, contracts, and service agreements.

• Track project and maintenance schedules, deadlines, and outstanding items.

• Monitor equipment and vendor warranties.

• Prepare and track expense reports.

• Maintain organized records for projects, vendors, approvals, and property needs.

• Follow up with internal teams, properties, and vendors to ensure open items are addressed promptly.

• 1–3 years of experience in construction, facilities, maintenance, property management, or a similar industry required.

• Experience working directly with vendors and contractors strongly preferred.

• Strong organizational skills with the ability to manage multiple priorities.

• High sense of urgency and consistent follow-through.

• Strong communication and problem-solving skills.

• Experience with scheduling, invoices, expense tracking, timecards, or vendor coordination preferred.

• Proficiency with Microsoft Office and ability to learn internal systems quickly.

• Bilingual English/Spanish is a plus, but not required.

• Las Vegas-area candidate strongly preferred.

• Ability to work remotely while being available to report to the office or properties as needed.